Administrative Assistant

Front Desk Receptionist

We are a leading engineering company committed to water and energy security and the energy transition. As a Front Desk Receptionist, you will work alone to greet and check in all visitors. Working hours are Monday through Friday 8:00 a.m. to 4:30 p.m. with a 30-minute lunch break. Some overtime may be required. Attire is business casual and must reflect a professional character.

• Upon arrival, ensure lights are on and the TV with the safety message is turned on.
• Answer, screen, and forward incoming phone calls using a multi-line telephone system.
• Personably greet and welcome walk-in customers/visitors, ensure they are signed in, and direct them to the appropriate staff member.
• Direct visitors to the appropriate person and office.
• Maintain a fully manned reception desk and continuous coverage of the main telephone line during business hours.
• Perform brief safety orientation for customers/visitors entering the premises when applicable.
• Manage inventory and purchase office supplies; create and maintain an inventory spreadsheet for admin and sales supplies.
• Manage and update the conference room calendar; set up, break down, and maintain conference rooms for all operations and executive meetings.
• Organize and order lunch on an as-needed basis and oversee sorting and distribution of mail to both the administration and shop buildings.
• Prepare outgoing mail (UPS/Fed Ex envelopes, packages, etc.).
• Perform other clerical receptionist duties such as filing, photocopying, data entry, etc.
• Keep common areas clean and organized.
• Provide assistance to other departments as needed and per supervisor approval.

• Proficient use of Microsoft Word, Excel, and PowerPoint.
• Professional attitude and appearance.
• Excellent communication and organizational skills.
• Customer-service orientation.
• Ability to independently perform substantial clerical and office work.
• Proficiency with a multi-line telephone system, computer, copier, and other office equipment.
• Self-motivated with initiative and ability to multitask.
• Team-oriented, able to interact with multiple departments.
• Fluency in English and Spanish is required.

• 15 days of paid time off and 12 company-paid holidays.
• 401(k) plan with a 6% match.
• Comprehensive health plan including medical, dental, vision, life, short-term and long-term disability.
• Motivating wellness program and employee assistance program.
• Paid paternal leave.
• Gym reimbursement.

Sulzer is an equal-opportunity employer. We value diversity and are committed to an inclusive work environment.