Documents Specialist
Listed on 2026-07-01
-
Administrative/Clerical
Office Administrator/ Coordinator, Clerical, Data Entry -
Language/Bilingual
Office Administrator/ Coordinator
JOB ANNOUNCEMENT
Description
Job Title(s):
Documents Specialists
Job Location
:
Pasadena, CA (on-site, not remote)
Job Hours
:
Full-time / 40 hours per week (Monday – Friday 8:30am-5:30pm)
Starting Pay Range
: $20.00 per hour (Bilingual Spanish speakers pay is $22.00 per hour)
Experience / Training
:
No prior experience required. Training will be provided.
Benefits
:
We provide benefits to full-time employees after a 90-day probational period including health, dental and vision benefits, paid vacation, paid holidays, 401K among other perks.
Job Responsibilities
:
- Communicate with prospective clients and companies by phone, email, text messages.
- Process/review documents from prospective clients.
- Draft letters to companies requesting employee records.
- Summarize notes of phone conversations.
- Other duties as necessary
General Skills Required
:
Excellent verbal communication skills; excellent phone etiquette, great note-taking skills, professional attitude, attention to detail, honesty, good written communication, dependable, ability to follow instructions, computer savvy, good typing skills, multi-tasking.
Computer Skills Preferred
:
Microsoft Word, Excel, Outlook Email / Calendar / Planner, Adobe Acrobat, Apple Operating System.
Language Skills
:
- Fluent in English (spoken & written) is required.
- Fluent in Spanish (spoken & written) is a plus.
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