Office Project Administrator

Job Scope and Location

Office Administrator – Southeast Houston office.

• Assist in producing reports.
• Prepare project organizational charts.
• Prepare project correspondence and transmittals.
• Enter and maintain current client contact information.
• Create, prepare and proofread proposals and other technical documents.
• Schedule project and client meetings and arrangements.
• Prepare and distribute project meeting notes.
• Prepare client and project presentations.
• Execute special projects.
• Provide scanning, copying, faxing, and filing services for project-related information.
• Maintain professional appearance of meeting spaces.

Background / Education

High School Diploma or equivalent is required. Advanced coursework is highly preferred.

Experience

Requires 6 or more years of experience in providing administrative support, preferably in an industrial engineering environment.

Knowledge, Skills, and Abilities

• Knowledge and application of company standards.
• Knowledge and application of office administration procedures.
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook.
• Proficient in Dynamics and other software as needed.
• Extreme attention to detail.
• Excellent proofreading and grammar.
• Ability to communicate effectively, both verbal and written.
• Ability to maintain confidentiality in all areas.
• Ability to work in a fast-paced environment with extreme multi-tasking.
• Ability to prioritize effectively.
• Ability to maintain effective working relationships with teammates, clients, and vendors.
• Ability to listen and ascertain the needs of leaders, teammates and clients, and proactively approach these needs to meet critical timelines.
• Ability to find and communicate accurate information.
• Ability to work flexible hours as needed.

Physical Requirements

Ability to sit, stand or walk for long periods of time.

We proudly offer a comprehensive benefits package including paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible teammates.

Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law. Hargrove is a drug-free workplace. The selected candidate must be authorized to work in the United States.