Executive Assistant

Executive Assistant

We are looking for an experienced and resourceful Executive Assistant to provide high-level support to a senior leader within an international banking environment in Pasadena, California. This onsite contract-to-permanent position is ideal for someone who thrives in a fast-moving setting, handles sensitive information with discretion, and keeps daily operations running smoothly through strong organization and follow-through. The role calls for a bilingual Mandarin speaker who can confidently manage competing priorities, coordinate complex logistics, and contribute to a well-organized executive office.

Responsibilities:

• Provide day-to-day executive support by anticipating priorities, tracking deliverables, and helping the Senior Manager stay focused on critical business needs.
• Oversee a demanding schedule by organizing appointments, adjusting meetings as priorities shift, and managing email flow through Microsoft Outlook.
• Arrange internal and external meetings, team functions, and both domestic and international travel with careful attention to timing, logistics, and accuracy.
• Develop business materials such as presentations, reports, summaries, and charts to support communication and decision-making.
• Gather information from multiple departments to assemble sensitive reports and ensure materials are complete, accurate, and delivered on time.
• Maintain organized records, correspondence, meeting notes, and other administrative documentation in a thorough and confidential manner.
• Partner with cross-functional teams on special assignments and provide additional administrative support as business needs evolve.