Assistant Contract Administrator

Job Summary:

The Assistant Contract Administrator is responsible for assisting with contract review and supporting the administration of all contracts and subcontracts across the business. A typical day involves logging and tracking electronic signature documents, reviewing project specifications, and helping organize certificates of insurance. Additionally, this role serves as a key liaison between project management, external contractors, and internal departments to support risk management and compliance functions.

• Log in, track, and gain approvals for electronic signature documents while maintaining the contracts log.
• Contribute to the pre-qualification of bidders for contract packages and provide contract information to the Purchasing Department for inclusion in subcontracts.
• Review project specifications to ensure contractor compliance, evaluate extra compensation claims, and assist in processing contract change orders.
• Order certificates of insurance for customers through the business's broker and organize incoming subcontractor certificates of insurance.
• Act as a liaison between general contractors, project managers, administration, and other internal departments.
• Assist management with the acquisition of insurance and support special projects as required.
• Prepare ad hoc reports as required by management.
• Perform other duties as assigned.

• Proficient in MS Excel functionality, including formulas, functions, databases, graphs, reports, forms, and macros.
• Skilled in MS Word for document creation and PDF writable software (e.g., Bluebeam) for text editing.
• High level of data accuracy (98% accuracy required in all work products) and strong attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Demonstrated ability to negotiate, resolve conflicts, and organize complex data effectively.
• Able to work in a fast-paced, deadline-driven environment while maintaining professional behavior.
• Experience with Westlaw or legal research software is a plus.

• High School Diploma or equivalent.
• Minimum of 1 year of administrative or contracts-related experience.

• Bachelor's degree.
• 1-2 years of contracts experience in the construction industry.

• Proactivity/Initiative
  :
  Recognizes what needs to be done and accomplishes it in a manner appropriate for one's level/position and with minimal supervision.
• Perseverance
  :
  Shows wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
• Motivation/Dedication
  :
  Commits to excellence in pursuing unselfish goals. Initiates action with collective goals, takes responsibility, and shows personal humility.
• Technical Curiosity/Willingness to Learn
  :
  Interest in seeking out new experiences, knowledge, and candid feedback; demonstrating an openness to learning and change.
• Insight
  :
  The ability to gather and make sense of information that suggests new possibilities.
• Engagement
  :
  Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
• People Skills
  :
  Is approachable and gains the mutual trust and respect of others. Understands people's strengths & weaknesses and actively seeks to understand other perspectives.
• Communication
  :
  Fosters open, honest, candid and respectful communication. Effectively assesses, defines and communicates issues in a timely manner, both written and verbal.
• Teamwork
  :
  The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
• Big Picture
  :
  Understands and contributes to the organizations' short- and long-term business…