Administrative Assistant

Description

Accounts Payable and Administrative Coordinator

• Process invoices by receiving, verifying, coding, and matching vendor invoices with approvals
• Maintain and update vendor master files, handle vendor inquiries, and request updated W-9 forms as needed
• Ensure compliance with internal financial controls, company policies, and tax regulations such as 1099 reporting
• Assist with billing activities and support related financial tasks
• Coordinate conference room schedules, appearance, and Zoom conference setups, including equipment arrangements
• Manage reservations at restaurants for luncheons or dinner meetings
• Arrange hotel accommodations and flights, and develop detailed itineraries for business trips
• Order and distribute business cards and other office supplies
• Distribute mail daily and maintain office organization and documentation

• Proven experience in accounts payable, invoicing, or related financial roles
• Strong organizational and time management skills
• Excellent communication and interpersonal abilities
• Proficiency in MS Office Suite and familiarity with financial software or ERP systems
• Ability to handle multiple tasks efficiently and maintain attention to detail
• Knowledge of compliance standards related to financial reporting and tax regulations
• Professional demeanor and ability to coordinate multiple administrative functions

Join our dynamic team and enjoy a collaborative work environment that values professionalism, growth, and innovation. We offer competitive benefits and opportunities for career development in a supportive setting.