Business Administrator II

JPL Business Administrator II

New ideas are all around us, but only a few will change the world. That's our focus  ask the biggest questions, then search the universe for answers—literally. We build upon ideas that have guided generations, then share our discoveries to inspire generations to come. Your mission—your opportunity—is to seek out the answers that bring us one step closer. If you're driven to discover, create, and inspire something that lasts a lifetime and beyond, you're ready for JPL.

Located in Pasadena, California, JPL has a campus-like environment situated on 177 acres in the foothills of the San Gabriel Mountains and offers a work environment unlike any other: we inspire passion, foster innovation, build collaboration, and reward excellence.

The Communications & Instruments Business Administration Section (736) is seeking a motivated and analytical Business Administrator II to support the Instrument Systems, Microdevices and Sensors Section (365). This is an exciting opportunity to be part of the business team supporting an organization that (1) develops new technologies spanning quantum, micro- and nano-devices that enable advanced flight sensors, instruments, and transition them to flight infusion and (2) leads and supports payload and instrument systems engineering and instrument integration and test functions across Division 36 product lines.

The position reports to the Section Business Manager. The Section Business Administrator will support the management and guidance of section business operations.

Specific tasks include but are not limited to:

• Assisting the Section Business Manager with a variety of activities including budget development and financial planning, data analysis, reporting, rewards and recognition, various human resources activities, workforce analysis, facilities, safety, and office space/lab management across the organization.
• Preparing or coordinating monthly and/or quarterly scheduled and ad-hoc financial analyses, reports and data as requested by management for strategic planning, performance reporting, and forecasting.
• Collaborating with customers and business partners to achieve objectives and increase the efficiency of the organization.
• Leading and/or contributing to initiatives focused on process improvement, budget streamlining, and business systems enhancement such as developing automated reports, dashboards, and business metrics using advanced query tools and multiple data sources.
• Maintaining the Section's internal and external website and repository databases.
• Exercising sound judgment and discretion in evaluating solutions to business challenges.
• Eventually serving as backup to the Section Business Manager for specified functions.
• Performing ad hoc duties as assigned.

• Typically requires a Bachelor's degree in Business Administration, Finance, Accounting or related discipline with a minimum of 3 years of related experience;
  Master's degree in similar disciplines with a minimum of 1 year of related experience.
• Broad understanding and wide application of advanced principles, theories, concepts and techniques in Business Administration, Financial Planning, Workforce Administration, Safety and Facility Management.
• Ability to present complex findings in a clear, concise manner using graphics, tables and high-level summarization – both verbally and in writing.
• Must have advanced skills in MS Office Suite (Word, Excel, PowerPoint, Outlook, etc.) and familiarity with Workday.
• Must be a self-starter with strong analytical and problem-solving skills with proven track record to plan, prioritize, multi-task, complete assignments, and resolve highly complex issues independently and in a team environment.
• Successful history of establishing trust with customers and working as a strong, collaborative business partner with all levels of personnel, and an ability to effectively lead teams.
• Must have the ability to use tact and discretion when working with critical or confidential data.
• Must have excellent communication, training, and presentation skills.
• Demonstrated knowledge of administrative processes for hiring foreign nationals and familiarity with immigration statuses.
• Strong professional characteristics: dependable, responsible, attention to detail, hardworking, intellectually curious individual who takes initiative and ownership of work.
• Demonstrated ability to work successfully under pressure on multiple tasks, meet time commitments and deliver high-quality work products.
• Must have excellent interpersonal skills, integrity and customer service.

• Broad administrative experience in the areas of financial analysis, budgeting, cost analysis, asset management, workforce planning, and human resources.
• Proven ability to navigate changing project scenarios and life cycle cost.
• Experience with ORACLE financials and requisition modules, as well as applications including Data Extractor, IBT, OBIEE Analytics, Power BI, and Workday.
• Knowledge of…