Associate Program Officer - Gulf Integration, Development and Education

Job Description

Summary:

JOB SUMMARY In 2013, the National Academies of Sciences, Engineering, and Medicine established the Gulf Research Program (GRP) to enhance energy system safety and protect human health and the environment in the Gulf states and other U.S. outer continental shelf areas. The Program seeks to improve understanding of the region’s interconnecting human, environmental, and energy systems and foster application of these insights to benefit communities and ecosystems in the Gulf states and other regions with offshore energy production or potential in the outer continental shelf of the United States.

This position is for an Associate Program Officer (APO) in the Gulf Integration, Development and Education unit (GUIDE). Under the general supervision of the Sr. Program Officer, the APO provides programmatic and operational support for GUIDE’s higher education and workforce development portfolio, including the Gulf Scholars Program, Gulf Futures Design Studios Work, and related student and workforce initiatives. The APO will support the next phase of GUIDE's higher education programs with the Sr.

Program Officer and relevant Program Officers to steward grantees and operationalize integrated engagements with institutions, employers, alumni, and other partners. In consultation with the Sr. Program Officer, who will provide oversight, the APO will identify and manage day-to-day alumni engagement needs and activities across the portfolio, including communications, participation opportunities, relationship management, and connections among alumni, students, grantees, employers, and other partners.

The APO will also provide programmatic support to Program Officers for grantee management and solicitation processes. Applies specific professional-level knowledge to solve problems requiring the identification and analysis of moderately complex variables. Incumbent takes action to solve routine problems in areas of assigned responsibility but receives guidance or expertise from higher-level staff on more complex problems. Incumbent establishes processes and procedures to ensure the effective and efficient operation of a program/project.

• Program and Portfolio Execution
  • Manages the day‑to‑day operations of assigned higher education and workforce development programs, student engagement opportunities, and related portfolio activities.
  • Coordinates partnerships with higher education institutions, public agencies, professional societies, community organizations, employers, and other partners.
  • Identifies and manages day‑to‑day alumni engagement needs and activities across GUIDE’s higher education and workforce development portfolio, including communications, outreach, participation opportunities, relationship management, tracking, and connections with students, grantees, employers, and other partners, in consultation with the Sr. Program Officer for oversight and strategic alignment.
  • Facilitates coordinated support for grantees, including onboarding, communications, convenings, peer learning, technical assistance logistics, and connections to relevant resources.
  • Provides programmatic support to Program Officers for grantee management and solicitation processes, including communications, meetings, award and deliverable tracking, records, solicitation materials, applicant communications, review logistics, and selection documentation.
  • Works with evaluation staff and/or consultants to assess assigned higher education and workforce development programs, career‑focused student engagement, and grantee support activities.
  • Coordinates administrative facets of programs/projects, including identifying workflow needs, developing procedures and record‑keeping systems, and…