Associate Video, Multimedia, and Event Specialist

Caltech Academic Media Technologies (AMT)

Caltech Academic Media Technologies (AMT) is a film production and event support team providing innovative, creative, and technical solutions for Caltech's mission‑critical efforts in research, education, and outreach. AMT's activities include creating videos and broadcasts for education, outreach, promotion, news, fundraising, stewardship, and internal and external communications; supporting in‑person, hybrid, and virtual events for the Board of Trustees, Office of Community and External Relations, academic divisions, campus clients, and JPL;

and providing technology, tools, and training for teaching and learning.

This position resides in a fast‑paced environment and requires strong technical and creative skills in film and event production, broadcasting, educational technology, graphic design, and audio‑visual support. The ability to work with the AMT team, campus clients, and vendors is critical for success.

• Assist in all aspects of video and audio production for documentary style filming including setting up, cabling, and operating 4k studio production gear, GoPro video cameras, microphones, audio mixing boards, lights, green screens, and other relevant equipment and software.
• Record video and audio of live events using 4k studio cameras, microphones, audio mixing boards, and other relevant equipment and software.
• Set up and operate live streaming hardware and software for Caltech broadcast channels including You Tube.
• Edit video and audio footage and encode for various deliverables such as media for You Tube, social media, podcasts, and live events.
• Create graphics for video and event productions in several media formats.
• Provide technical event support for hybrid meetings using Teams and Zoom meetings, Room, and webinar platforms, including customizing event registration pages and audience surveys, and generating post‑event reports and summaries.
• Mix live audio and perform post‑production audio sweetening.
• Assist in supporting the video and multimedia for Caltech's online course initiatives including training the instructors and staff how to audio, video, and screen record; supporting the recordings; editing and uploading content; and troubleshooting the online course platform.
• Craft audio‑visual solutions for events with campus clients requiring site visits, audio‑visual problem solving, vendor coordination, and preparing quotes and invoices.
• Coordinate with external vendors for documentary and live‑event productions.
• Set up and maintain audio‑visual equipment for events including cameras, microphones, mixing boards, projectors, speakers, amplifiers, projectors, and related audio‑visual equipment for events.
• Provide computer and device support during meetings, conferences, and lectures.
• Propose solutions to problems with high energy and a positive attitude and commitment to continual improvement.
• Meet deadlines within a fast‑paced environment.
• Work with flexibility, efficiency, enthusiasm, tenacity, and diplomacy both individually and as part of a team.
• Demonstrate commitment to diversity and inclusion of varying views, including the ability to interface with people at all levels at Caltech.
• Maintain a high level of quality control through reviewing, editing, and proofing own work and work of others.
• Remain abreast of relevant industry trends, best practices, and emerging technologies, and effectively apply this knowledge to all aspects of the position.
• Perform work in accordance with Institute and regulatory agencies (e.g. OSHA, ADA) safety standards and practices.
• Keep track of hours worked on projects, events, and tasks, including generating quotes and invoices.
• Other duties as assigned.

• Bachelor's degree with at least 7 years of related experience.
• Ability to set up and operate audio‑visual and recording equipment such as 4k studio and documentary video cameras and accessories such as stabilizers, glide cams, and sliders; audio boards, microphones, amplifiers, and speakers; live broadcasting encoders and equipment; teleprompters; and other relevant equipment.
• High‑skill and attention to detail in live event filming.
• Profi…