Refining Project Manager

Job Scope

We are seeking an experienced Project Manager with a strong background in refining and oil & gas, focused on business development and project execution—building client relationships while delivering high-quality engineering and project management services.

• Efficiently manage promotional projects minimizing cost to Hargrove while accurately estimating Professional Services man hours and achieving objectives.
• Successfully manage commercial contract(s) on one or more projects of various sizes.
• Ensure invoices are paid timely, Project Change Notices are processed, and the monthly Office Earnings Report (OER) is reviewed.
• Maintain control of the project by tracking discipline performance, budget progress, schedule commitments, and quality standards.
• Utilize available project control tools and participate in major technical, cost, scheduling, and performance decisions.
• Familiarize with project scope, specifications, and design criteria, aligning schedule and budget with client deliverables.
• Work with the client team to define scope, goals, and deliverables that support business goals.
• Recognize and communicate scope and design changes promptly, championing the Project Change Notice process.
• Lead the effort in building a productive team within Hargrove and with the client.
• Coordinate resource requirements with other ongoing project work and align expectations of all parties.
• Communicate the plan to the team, the project leadership team, and the client.
• Conduct weekly coordination meetings with the team.
• Maintain timely and accurate reporting, including weekly and monthly reports with a comprehensive action item list.
• Review engineering documents, vendor submittals, fabrication drawings, and other construction submittals for compliance with engineering drawings, specifications, good engineering practice, and project objectives.
• Ensure standard project work processes are followed by all team members through all phases of engineering, procurement, and construction.
• Interview discipline leads to maintain up-to-date progress against man‑hour expended analysis.
• Assess the performance of project team members and work with resource leadership to organize a qualified and motivated team.
• Ensure project documentation is properly reviewed and approved by the client.
• Identify and pursue new opportunities within the refining and oil & gas sectors.
• Develop and maintain strong client relationships to drive repeat business.
• Prepare proposals, estimates, and presentations for prospective clients.
• Lead and manage refining projects from concept through completion (FEED, detailed design, construction).
• Oversee scope, schedule, budget, and quality to ensure successful delivery.
• Coordinate multidisciplinary teams and subcontractors.
• Ensure compliance with safety and industry standards (API, OSHA).
• Act as the primary point of contact for clients throughout the project lifecycle.
• Provide strategic guidance and technical expertise to meet client objectives.

• Bachelor’s degree in Mechanical, Electrical, Chemical, Civil Engineering or related field (preferred).

• Professional Engineering and/or Project Management Professional (PMP) registration (highly preferred).

• 10 years of project management experience in refining and oil & gas industries.

• Knowledge of project execution procedures.
• Proven track record in business development and client relationship management.
• Knowledge and application of company engineering standards and project controls tools.
• Strong knowledge of EPC projects, FEED, and turnarounds.
• Demonstrated proficiency in complex project management.
• Ability to lead a team to deliver on commitments.
• Comprehensive understanding of the functions of all engineering disciplines, procurement, and construction processes.
• Ability to manage client relationships in complex situations.
• Ability to relate easily to customers, suppliers, contractors, government, professional and trade associations.
• Ability to handle stress with poise.
• Understanding of existing and potential customer needs and preferences.
• Ability to delegate authority appropriately.
• Ability to set…