Coordinator II, Finance

Summary

The Quality Start Los Angeles (QSLA) Fiscal Coordinator supports the financial, operational, and administrative functions of the QSLA Program at The Childcare Alliance of Los Angeles (CCALA). The role serves as a bridge between the QSLA department, CCALA Finance, participating R&R finance and program teams, and other external partners, helping ensure that both fiscal and day-to-day operational processes run smoothly, accurately, and in compliance with Los Angeles County, Department of Education (LACOE) guidelines.

The coordinator manages key fiscal workflows—such as budget tracking, subcontractor payments, invoice review, and documentation—while also playing a strategic role in aligning financial planning with program goals across multiple rounds and fiscal years. This includes monitoring spending trends, anticipating over- or under spending, supporting budget reallocations, and helping ensure resources are used effectively to meet deliverables.

• Fiscal Lifecycle Management: Manage the full lifecycle of fiscal operations, including budget submissions, revisions, and the tracking of multi-round funding streams.
• Budget Analysis: Analyze budget-to-actual spending trends to identify under- or overspending, flagging discrepancies and proposing reallocation opportunities to leadership.
• Subcontractor Oversight: Serve as the primary fiscal point of contact for Resource & Referral (R&R) agencies, providing guidance on CCALA protocols and funder guidelines.
• Invoice Auditing: Review and verify subcontractor and vendor invoices, general ledgers, and budget narratives to ensure consistency and compliance with LACOE requirements.
• Accounts Payable: Execute end-to-end processing of accounts payable, including receiving, verifying, and posting invoices into the accounting system.
• Accounts Receivable: Oversee revenue tasks, including preparing deposit slips, verifying remittances against business accounts, and performing timely check deposits.
• Expense Reconciliation: Reconcile monthly corporate credit card statements and audit employee expense reimbursements for accuracy and adherence to company policy.
• Financial Compliance: Ensure all fiscal transactions, budget caps, and documentation meet strict CCALA and LACOE standards for allowable costs.
• Audit Readiness: Maintain organized internal filing systems and comprehensive expenditure records to ensure all fiscal documentation is complete and "audit ready."
• Budget Modifications: Collaborate with directors to translate programmatic changes (staffing, outreach, events) into formal budget modifications and justifications for funder approval.
• Reporting & Submissions: Coordinate the submission of quarterly invoices and expenditure summaries, ensuring all data is supported by accurate backup documentation.
• Vendor Relations: Act as a liaison between departments and external vendors to resolve account discrepancies, payment inquiries, and administrative issues.
• Process Improvement: Partner with Finance Teams to develop and maintain Standard Operating Procedures (SOPs) for subcontractor payments and budget monitoring.
• Strategic Planning: Participate in cross-agency planning meetings to ensure fiscal decisions and budget allocations are integrated into program strategy.
• Administrative Coordination: Provide high-level operational support, including managing calendars, centralizing data for program deliverables, and coordinating incentive check tracking.

• Job Knowledge/Quality & Productivity: Detail-oriented, meets deadlines, manages time effectively
• Accountability: Takes ownership of assignments and communicates progress
• Adaptability & Initiative: Adjusts to changing priorities, proactively identifies solutions
• Decision-Making & Problem Solving: Uses sound judgment, anticipates issues, resolves challenges independently
• Fostering Innovation/Creativity: Open to new ideas, methods, and improvements to enhance services

• Minimum of 3 years of relevant experience.
• Knowledge of Generally Accepted Accounting Principles (GAAP) for nonprofit organizations.
• Demonstrated ability to calculate figures and amounts.
• Ability to manage multiple tasks and meet…