Police Records and Compliance Specialist

Clery, Records, and Training Specialist

Pasadena City College

Salary: $6,485.84 - $7,150.65 Monthly POA-52

Job Type: Full-Time

Job Number: 09577

Location: Pasadena, CA

Department: Business & Administrative Services

Closing: Continuous

First application consideration date: February 13, 2026, 11:59 pm. All applications received prior to this date will be considered.

Second consideration date: February 27, 2026, 11:59 pm. All applications received prior to this date will be considered.

Work Schedule: Mon-Fri, 8:00 AM to 4:30 PM

Benefits:

Under the direction of the Chief of Police, this position is responsible for Clery Act reporting, serves as the custodian of records for the police department, ensures that all departmental staff receive ongoing mandated training, performs dispatching duties as required, and trains staff in the use of the National Crime Information Center (NCIC) database and California Law Enforcement Telecommunications System (CLETS).

Pasadena City College is known for its commitment to student success, community impact, and educational excellence. The campus environment supports collaboration, professional growth, and a shared focus on providing a safe and welcoming place for students, employees, and visitors. Joining PCC means becoming part of a team that values integrity, service, and continuous improvement. The Police and Safety Services Division plays a key role in supporting that mission through high-quality public safety practices and strong community partnerships.

• Gathers statistical information related to campus criminal incident reports to ensure compliance with the federally mandated Clery Report.
• Completes monthly federal crime statistics reporting.
• Gathers ongoing data related to the effectiveness of the District's Drug-Free Environment Program and drug prevention program to ensure compliance with federal guidelines.
• Identifies Peace Officers Standards & Training (POST) mandated training requirements for officers, dispatchers, and cadets, and schedules all departmental staff for training.
• Responds to Freedom of Information Act (FOIA) requests and public records requests.
• Produces court-related documents; receives, issues and tracks subpoenas or discovery requests.
• Responds to background requests from other agencies.
• Additional duties include resolving CAD system issues, transcribing reports, ensuring appropriate storage and auditing of police records, assisting visitors, training employees on NCIC and CLETS databases, updating training manuals, performing dispatching duties, and other tasks as assigned.

This job description does not state or signify that the incumbent will only perform the aforementioned essential functions. The incumbent will be required to follow other instructions and perform other duties traditionally performed by specialist level specification as requested by his or her supervisor.

The role calls for strong knowledge of Clery Act requirements, the Racial Identity Profiling Act, National Incident-Based Reporting System classifications, FOIA processes, POST standards, and procedures for safeguarding police records. It requires proficiency with CAD systems, NCIC and CLETS, and general office software. Accuracy, communication skills, and the ability to maintain confidentiality are essential, along with the ability to support procedural development and interagency coordination.

• High school diploma or equivalent
• Two years of experience working for a police department in the areas of police records, dispatch, and the reporting and gathering of criminal statistics
• Clery Act Training Certification
• CLETS Training for Trainers Certification
• POST Dispatcher Certification
• POST Records Certification

If an incumbent does not possess the required certifications upon hire, the certifications must be obtained within the first six months of employment with the District.

• Clery Act Compliance & Reporting
• Law Enforcement Records Management
• Mandated Training Coordination & Tracking
• NCIC/CLETS Systems Training & Oversight
• Dispatch Proficiency
• Data Accuracy & Analytical…