HR Records Lead and Senior Data Analyst

Overview

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

• Assists with general day-to-day operations for the Scholars and Staff Records Management team, including leading weekly team meetings, distributing assignments, and helping prioritize workload.
• Provides problem resolution to complex issues.
• Develop and implement process improvements, maintain procedures and ensure alignment with department policies.
• Participate in the oversight of Human Resources data for planning, reporting, analysis, assessment, decision-making and monitoring trends.
• Participate in ongoing analysis and assessment of Human Resources data management practices to enhance reliability, validity and integrity of data; identify important actionable data and problem data sets and develop strategies for improved data management, reporting compliance and ongoing data assessment.
• Act as the primary interface with customers to formulate/define systems scope and objectives; facilitate, negotiate and capture requirements for complex reports and enterprise/stand-alone applications.
• Produce budget reports for the Human Resources organization, including departmental budgets.
• Build partnerships with division stakeholders to provide data for special projects, reports, and regulatory needs.
• Produce complex reports, extracts, and graphs from multiple sources for use by Human Resources and operational units in planning, reporting and compliance.
• Produce reports required for compliance, including Affirmative Action, IPEDS and other Federal reporting projects as requested.
• Perform statistical and administrative analyses of Human Resources data and other data to assist with institutional planning.
• Participate in initiatives to streamline information/data workflow processes and optimize productivity and self-sufficiency in data reporting, while increasing data reliability and integrity.
• Provide training opportunities to coworkers to facilitate their use of reporting tools and increase their independence as key users.
• Participate in system implementations including requirements gathering, analysis, planning, design, configuration, testing, deployment, rollout and maintenance of various HR software, in coordination with the Institute's technical teams.
• Exercise judgment and discretion in selecting methods, techniques, and criteria for solving unusual and highly complex problems.
• Other duties as assigned.

• Bachelor's Degree.
• 3+ years of experience in data analytics.
• Superior skills in the management and distribution of information/data.
• Demonstrated experience presenting and interpreting data for constituents.
• Excellent project management skills.
• Excellent analytical, problem solving and information/data management skills including the collection and use of institutional data for planning and reporting, decision-making and ensuring data integrity.
• Strong ability to compile information from multiple sources using database management and reporting tools into comprehensible summary reports for various audiences.
• Knowledge of statistical and research procedures and the ability to use software programs for administrative and research applications including design, analysis, database management and report preparation.
• Strong ability to work with all levels of employees and management across the institution.

• Caltech experience preferred.
• Master's Degree.
• Knowledge and understanding of HR reporting compliance issues is strongly preferred.
• Strong knowledge of higher education processes, practices, policies and procedures.
• Oracle EBS HRMS experience and/or familiarity strongly preferred.
• Familiarity with Taleo, UKG, OBIE or Splash
  
  BI reporting tools preferred.

• Resume.

$134,300 - $140,000 per year

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to internal equity, experience, education, specialty and training.

As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, and more. Non-benefit eligible employees will have access to some benefits such as onsite counseling and sick time.

Learn more about our benefits and staff perks.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender…