Project Manager , Mobility Grants; CMO

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CALSTART is a mission-driven industry organization focused on transportation decarbonization and clean air for all. For over 30 years, it’s been CALSTART’s mission to develop, assess, and implement large-scale, zero-emission transportation solutions to mitigate climate change and support economic growth. CALSTART works with businesses, organizations, governments, and communities to create real-life impact toward clean air and equitable access to clean transportation for all.

CALSTART provides scientific, technical and policy support for regulatory development and clean technology and infrastructure acceleration.

The Project Manager I, Mobility Grants (CMO) will provide essential support for the Clean Mobility Options (CMO) Pilot Program by managing reimbursement workflows, maintaining program data systems, and supporting awardee coordination. This role integrates voucher processing with Salesforce-based data tracking, import and export management, and reporting to enhance program efficiency and transparency. The Project Manager I will also assist with cohort coordination, ensuring program management staff remain updated on awardee needs and progress.

• Manage payment requests for CMO Mobility Project Vouchers.
• Collaborate with awardees to confirm that reimbursement submissions align with approved project milestones and timelines, providing clear and timely communication on payment status and compliance needs.
• Deliver timely reimbursement updates and summaries for project managers and leadership teams.

• Maintain accurate and up-to-date Salesforce and Airtable records for voucher reimbursement tracking, awardee activities, and reporting.
• Support data transparency, validation, and synthesis by reviewing and documenting analytics outputs developed by CALSTART’s Data and Analytics team, including data sources, assumptions, methodologies, file management practices, and data limitations to improve accessibility, accuracy, and audit readiness.
• Use Salesforce, Airtable, and intermediate- to advanced-level Excel tools, including structured trackers, pivots, lookups, and reconciliation tools, to translate quantitative outputs into clear qualitative insights, dashboards, and reports that support program management, internal decision-making, and external reporting.
• Collaborate with the Program Management team to develop and maintain tools and visualizations that reflect awardee progress, program impact, and synthesized qualitative and quantitative data across the project lifecycle.

• Provide guidance and resources to support awardees navigating reimbursement and documentation requirements, including developing and updating training materials and support tools.
• Support planning and coordination of cohort meetings by collecting feedback and identifying emerging needs or challenges.
• Update program management staff with key awardee insights to support proactive responses to project timelines and milestones.

• Contribute to continuous improvement of reimbursement and data management workflows.
• Support development of new processes for tracking insurance updates, milestone reporting, and Window 2 award implementation.
• Collaborate with internal teams to streamline cross-platform data flow and reporting.

• Experience in reimbursement, data management, or operational tracking.
• Proficiency with Salesforce or similar CRM or database systems.
• Experience building reports and maintaining accurate data workflows.
• Familiarity with CARB or state-funded grant programs.
• Experience with voucher-based or grant…