Assistant Superintendent, Vice President, Business and Administrative Services

Overview

Assistant Superintendent, Vice President, Business and Administrative Services
Pasadena City College

Salary: $ Annually
Contract Management

Job Type: Classified Administrator

Job Number: 09825

Location: Pasadena, CA
Department: Business & Administrative Services
Closing: 2/23/2026 11:59 PM Pacific

Under the administrative direction of the Superintendent/President, the Assistant Superintendent, Vice President, Business and Administrative Services serves as the District s Chief Business Officer (CBO) and Chief Financial Officer (CFO) and provides executive leadership, strategic planning, and overall direction for all business and financial operations of the District.

The Assistant Superintendent, Vice President leads the planning, coordination, and evaluation of district wide operational functions, including financial and business services, facilities and maintenance operations, information technology services, and campus police and safety services, ensuring effective, compliant, and sustainable operations in support of the District s mission.

In this role, the Assistant Superintendent, Vice President strengthens the District s financial stability, operational efficiency, and physical and technological infrastructure, and collaborates with the District s diverse stakeholders to develop and implement innovative, transparent, and student-centered administrative systems that advance institutional effectiveness and student success.

• Serves as the District s Chief Business Officer, providing executive leadership for administrative services and advising the Superintendent/President on strategic planning, fiscal policy, facilities, technology, safety, and operational priorities.
• Acts as the District s primary financial advisor and provides strategic financial leadership to the President and Cabinet by offering financial insight to support decision-making, planning, and growth initiatives. The position is responsible for ensuring sound fiscal stewardship, long-term financial stability, and compliance with applicable laws, regulations, and reporting requirements.
• Leads and evaluates the Administrative Services Division, ensuring effective management of finance, facilities, procurement, information technology, campus safety, and related operations in support of District goals.
• Directs development of the District s annual budget, long-range financial plans, revenue projections, and investment strategies to ensure fiscal stability, regulatory compliance, and alignment with institutional priorities.
• Provides executive oversight of facilities planning, construction projects, campus safety operations, and risk management to ensure safe, compliant, and well-maintained learning and working environments.
• Establishes and maintains internal controls, audit oversight, and fiscal monitoring systems to safeguard District assets and ensure transparency, accuracy, and accountability in all financial operations.
• Oversees compliance with applicable laws, regulations, contracts, and Board policies; reviews legislation and regulatory changes; and recommends policy updates to the Superintendent/President as needed.
• Directs procurement, bidding, vendor contracts, and consultant services to ensure ethical, cost-effective, and legally compliant acquisition of goods and services.
• Serves as a key member of the executive leadership team; supports Board processes, shared governance, and institutional planning; and provides data-driven recommendations on District-wide initiatives.
• Serves as a resource member of the District s labor negotiations team and participates in collective bargaining discussions by providing financial analysis and support as directed by the District s designated Chief Negotiation Officer.
• Builds and maintains partnerships with community organizations, professional associations, and the District Foundation to support fundraising, grants, and external resource development.
• Directly manages all aspects of the employee lifecycle including recruitment, transfers, suspensions, layoffs, recalls, promotions, terminations, task assignments, performance evaluations, rewards, disciplinary actions, and grievance resolution, ensuring adherence to District policies and legal requirements.
• Performs related duties as assigned.

• A Master s degree from an accredited college or university in business administration, accounting, finance, management, public administration, higher education leadership, or a related field.
• Five (5) years of leadership experience in business, fiscal, or administrative services, preferably at a community college.

• Doctorate degree in a related discipline.
• Certified Public Accounting (CPA) certification.

• Ability to lead and evaluate a wide range of administrative services including accounting, budget, payroll, purchasing, contracts, risk management, and auxiliary services.
• Advanced expertise in multi-fund public sector budgeting, long-range financial…