Registrar & Database Manager

Summary

Responsible for organizing and managing all activities related to student record keeping, including registration, enrollments, and file management, while also serving as the primary administrator for the school’s various database platforms. This role bridges academic administration with technical data management, overseeing the student lifecycle from enrollment and scheduling to institutional data integrity. Additionally, this position is responsible for managing and coordinating the High School Application process with the High School Mentor, Director of Middle School, Head of School, and 8th-grade families.

• Lead the internal Database User Group for platform alignment and efficiency.
• Act as the primary Platform Manager in Blackbaud Core, managing IDs, user roles, access control, and troubleshooting login issues.
• Conduct the annual master rollover and yearly data setup, including constituent contact updates, auditing for errors, and merging duplicate users.
• Manage data syncing and integration mapping between Blackbaud and third-party applications (Clever, Pick-a-time, Magnus Health, Apple School Manager, Final Site Connect).
• Oversee Schoology (LMS) by importing academic data, managing user accounts/relationships, and running semi-weekly grade exports.
• Develop and manage systems to verify student race/ethnicity data, sensitive custodial information, and parent volunteer documentation.
• Remain current with emerging technologies, database management trends, and best practices to ensure the school's systems remain efficient and secure.
• Build Lower School and Middle School schedules and create all courses and co-curriculars in the Student Information System.
• Manage the enrollment of new students and the re-enrollment and promotion of existing students into the school.
• Maintain the organization, storage, disposition, and transmission of current and cumulative student academic files.
• Verify the accuracy of report cards, facilitate their distribution, and maintain student transcripts for distribution to academic institutions.
• Oversee the K-8 assessment process (e.g., MAP Growth), including ordering, rostering, maintaining reports, and training faculty on test proctoring.
• Oversee the creation, distribution, collection, and storage of Field Trip Waivers and permission slips.
• Manage the ordering of textbooks and resources with direction from the Dean of Academic Life.
• Prepare records for First Eucharist and coordinate with the assigned parish.

Posted: 14-Jul-26

Location: Pasadena, California

Type: Full Time

Salary: $70,000-$85,000

Registrar

Salary depends on experience

4 Year Degree

Responsible for organizing and managing all activities related to student record keeping, including registration, enrollments, and file management, while also serving as the primary administrator for the school’s various database platforms. This role bridges academic administration with technical data management, overseeing the student lifecycle from enrollment and scheduling to institutional data integrity. Additionally, this position is responsible for managing and coordinating the High School Application process with the High School Mentor, Director of Middle School, Head of School, and 8th-grade families.

• Lead the internal Database User Group for platform alignment and efficiency.
• Act as the primary Platform Manager in Blackbaud Core, managing IDs, user roles, access control, and troubleshooting login issues.
• Conduct the annual master rollover and yearly data setup, including constituent contact updates, auditing for errors, and merging duplicate users.
• Manage data syncing and integration mapping between Blackbaud and third-party applications (Clever, Pick-a-time, Magnus Health, Apple School Manager, Final Site Connect).
• Oversee Schoology (LMS) by importing academic data, managing user accounts/relationships, and running semi-weekly grade exports.
• Develop and manage systems to verify student race/ethnicity data, sensitive custodial information, and parent volunteer documentation.
• Remain current with emerging technologies, database management trends, and best practices to ensure the school's systems remain efficient and secure.

• Build Lower School and Middle School schedules and create all courses and co-curriculars in the Student Information System.
• Manage the enrollment of new students and the re-enrollment and promotion of existing students into the school.
• Maintain the organization, storage, disposition, and transmission of current and cumulative student academic files.
• Verify the accuracy of report cards, facilitate their distribution, and maintain student transcripts for distribution to academic institutions.
• Oversee the K-8 assessment process (e.g., MAP Growth), including ordering, rostering, maintaining reports, and training faculty on test proctoring.
• Oversee the creation,…