Communications and External Affairs Manager

Title:

Communications and External Affairs Manager

Element:
Development & Communications

Manager:
Senior Director of Communications and Outreach

Type:
Full-Time

Location:

Pasadena, CA

The Communications and External Affairs Manager supports the Giant Magellan Telescope’s strategic communications, executive communications, media relations, and government affairs initiatives to advance the observatory’s institutional priorities and external engagement objectives.

Reporting to the Senior Director of Communications and Outreach, this position serves as a key liaison between communications and government affairs activities, helping ensure consistent messaging and coordinated engagement with policymakers, federal agencies, consortium partners, media, institutional stakeholders, and external audiences.

The position develops communications materials across multiple platforms, supports executive messaging, coordinates Washington, D.C. engagement activities, manages digital communications projects and external contractors, and assists with rapid-response communications, media relations, and stakeholder outreach.

• Support implementation of GMTO’s strategic communications and external affairs strategy.
• Develop and edit press releases, speeches, newsletters, presentations, talking points, briefing materials, fact sheets, reports, website content, articles, and digital communications.
• Translate complex scientific, technical, and policy information into clear communications.
• Coordinate messaging across communications, executive leadership, development, education and outreach, and government affairs.
• Support rapid-response communications and issue management.

• Coordinate Washington, D.C. engagement activities supporting federal relations and advocacy initiatives, including Capitol Hill visits, meetings with congressional offices and federal agencies, executive briefings, logistics, communications materials, and stakeholder follow-up.
• Develop congressional one-pagers, leave-behind materials, briefing books, advocacy collateral, and policy communications.
• Track stakeholder follow-up and coordinate with external government affairs consultants.

• Support media inquiries, interviews, press materials, and media monitoring.
• Develop digital content across websites, newsletters, email campaigns, and social media.
• Monitor communications performance metrics and recommend improvements.

• Partner with development to align donor communications, case for support messaging, and stewardship materials with broader institutional narratives.
• Support major gift cultivation through tailored materials and executive briefing support.
• Ensure alignment between government affairs messaging and philanthropic positioning.

• Maintain communications calendars and coordinate multiple communications and external affairs projects simultaneously.
• Maintain organized repositories of messaging, briefing materials, communications assets, and stakeholder interactions, utilizing CRM systems to support stakeholder engagement, communications tracking, and reporting.
• Manage communications, public relations, government affairs, digital media, creative, photography, video production, and other external consultants and contractors.
• Develop scopes of work, coordinate procurement activities, manage vendors and consultants, review deliverables, and monitor project schedules and budgets to ensure high-quality outcomes.
• Track and support management of communications and external affairs budgets, including annual planning for communications-related expenditures.

• Bachelor's…