Philanthropy Coordinator

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Full Time Pasadena, CA, US

Salary Range: $25.00 To $29.00 Hourly

The Philanthropy Coordinator supports fundraising operations through donor relations, database management, event coordination, and administrative support. This role requires strong organizational skills, attention to detail, and a commitment to building meaningful relationships with donors and stakeholders.

• Supports and promotes the mission of the Agency:
  
  Foothill Family empowers children and families on their journey to achieve personal success.
• Performs clerical and administrative duties for the Department, including scheduling, organizing, coordinating logistics, contacting vendors, and processing financial transactions.
• Manages the donor phone line and email inbox, ensuring timely and professional communication and follow-up.
• Schedules meetings, prepare materials, and take minutes for board, committee, and other fundraising meetings.
• Prepares reports, donor files, and recognition materials.
• Processes donations and maintains accurate donor records in the database(s) (i.e. Raiser’s Edge and One Cause), ensuring data integrity through regular updates and clean-up.
• Drafts and coordinates donor communications, including acknowledgment letters, mailings, and campaign materials.
• Executes follow-up communications and engages with donors and stakeholders via phone, email, and in person.
• Assists with implementation of fundraising strategies and campaigns.
• Researches prospective donors and supports donor cultivation efforts.
• Coordinates logistics for donor meetings, events, and campaign-related activities.
• Supports the planning and execution of special events, including the Annual Gala and Auction and related committee meetings.
• Serves as auction organizer during auction season.
• Coordinates auction procurement and tracking in collaboration with the Philanthropy Team and Host Committee.
• Coordinates pickup and delivery of supplies, including auction items, donor gifts, and event materials.
• Provides backup support for the donor database, including data entry, reporting, and file maintenance.
• Utilizes Excel, Word mail merges, and database tools to support fundraising operations.
• Maintains confidentiality and handles sensitive information with discretion.
• Provides care or services to minors or comes into contact with minors as part of their job duties.
• Provides services relating to the administration of public funds or benefits, including eligibility for public funds or public benefits.
• Travels between Foothill Family sites for training, meetings, and other in-person interactions.
• Attends in-person meetings and events at various locations within the Los Angeles County and surrounding areas.
• Displays sensitivity to the service population’s cultural and socioeconomics characteristics.
• Performs work in a safe manner at all times and ensures that other individuals do not put themselves or others at risk.
• Follows all policies, procedures and legal mandates related to HIPAA and maintenance of client files.
• Ensures performance and behaviors support the Agency’s performance quality improvement (PQI) goals and objectives.
• Reports to work on time and maintains reliable and regular attendance.
• Performs other duties as assigned.

• Bachelor’s Degree or equivalent work experience.
• Minimum of 1–2 years of fundraising or related experience with nonprofit experience preferred.
• Experience supporting fundraising or advancement teams.
• Experience with donor databases - Raiser’s Edge preferred.
• Proficiency in Microsoft Office Suite, Google Workspace, and Adobe Acrobat or similar tools.
• Strong experience with Excel spreadsheets, Word mail merges, and database functionality.
• Schedule flexibility, including occasional evenings and weekends for events
• Strong organizational and time management skills with exceptional attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities and work effectively in a fast-paced…