Part-Time Administrative Assistant Parish; NE

Position: Part-Time Administrative Assistant for Parish (NE)
Saint Jane Frances de Chantal in Pasadena, Maryland, a pastorate parish with Our Lady of the Chesapeake, seeks candidates for the position of Administrative Assistant. The Administrative Assistant provides essential administrative support to the parish/pastorate staff and serves as a welcoming presence for all who visit, work in, or call the office. The Administrative Assistant works alongside the Office Manager and provides support to clergy, staff, and parishioners.

This is a part-time, non-benefit-eligible position working 18 hours per week, Monday through Thursday, from 9:00 a.m. to 1:30 p.m. Occasional additional hours are required to cover for other office staff during vacation time.

Essential Functions

• Perform general office duties such as reception; answering telephone and in-person inquiries; funeral scheduling; and managing Mass cards.
• Create a pleasant and welcoming environment for all who contact or visit the office.
• Maintain parish envelope and online giving programs.
• Maintain records of contributions, enter them into Ministry Platform, and provide annual letters to donors for tax purposes.
• Maintain sacramental information in record books and electronic systems.
• Keep sacramental records up to date and ensure all necessary documentation is obtained for sacraments and that communications to other parishes are sent.
• Manage baptism inquiries for the pastorate, ensuring all required paperwork is received, classes are completed, and baptisms are scheduled.
• Prepare liturgical binders and manage collection bags for weekend Masses, holy days, and other liturgical needs (e.g., flower memorials, All Souls, Mother's/Father's Day).
• Schedule Mass intentions and record Mass attendance in Ministry Platform.
• Work in collaboration with office staff and volunteers to support and ensure successful fundraising activities (e.g., St. Patrick's Day Bazaar, bus trips).
• Perform other duties as assigned by the pastor and/or pastoral staff.

Position Qualifications

• High school diploma or GED required
• A minimum of three years of administrative experience
• Ability to prioritize work and handle detail-oriented projects
• Proficiency in Microsoft Office (Word, Excel, Publisher) required
• Proficiency in the use of technology
• Excellent customer service and communication skills
• Strong discretion and judgment in serving those seeking assistance and maintaining appropriate confidentiality
• General knowledge of the Catholic Church and sacraments preferred
• Ability to model Christian attitudes and behaviors and adhere to the Archdiocesan Code of Conduct

Pay Range: $19.00 - $21.00, Hourly

Base salary compensation will be determined based on factors such as geographic location, skills, education, experience for this role, and/or internal equity of our current employees as part of any final offer. Employees may be eligible for a discretionary bonus, which is determined upon company and individual performance.

Benefits:

We offer a generous paid sick leave benefit with this position, and employee automatic enrollment in the 403(b) plan.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.