Clerk II: Maintenance

Position: Clerk II: Maintenance (8:00 am - 3:30 pm)
Title Code:

Clerk:
Maintenance II

JOB SUMMARY

Performs a wide variety of advanced administrative and clerical duties in support of tracking systems such as work orders (WO), preventative maintenance (PM), contracted services, procurements, and office reporting utilizing the Computerized Maintenance Management System (CMMS), and other Microsoft Office programs.

Additional Work Days/Hours

Based on the assignment, the following additional work days and/or hours may be required as needed:

* Summer hours

ESSENTIAL DUTIES/RESPONSIBILITIES

* Assists in establishing and maintaining WO control system for tracking Maintenance Department orders related to age, material delivery, accuracy of data entry, etc.

* Maintains accurate CMMS files, records, and spreadsheets for contracted services.

* Maintains preventive maintenance schedules in the CMMS and updates PM schedules.

* Maintains data within the CMMS related to building equipment, warranties, Operations, and Maintenance.

* Compiles information and records used for the procurement of contracted services.

* Generates reports required to support Maintenance Department Managers relaying maintenance data to other Departments within Facilities.

* Assists Maintenance departments with data entry into CMMS.

* Finalizes documents that are distributed by the Maintenance Departments.

* Performs administrative tasks such as answering phones, filing, and scheduling meetings in Outlook.

* Acts as backup for payroll entry/processing as required.

* Performs other related duties as assigned within the same classification or lower.

MINIMUM QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

* High School Diploma or Equivalency Certificate required; and

* Some College Level Courses in general studies, business or computers preferred.

Experience

* Four (4) years advanced and progressive administrative experience and required;

* One (1) year Facilities environment preferred.

* Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the applicant to successfully perform the duties of the position.

Knowledge, Skills, Abilities and Other Characteristics

* Demonstrated ability to exercise good judgment, initiative, and problem-solving skills.

* Proven organizational, analytical, and planning skills.

* Ability to interpret and follow written instructions and procedures.

* Demonstrated ability to speak and write effectively.

* Demonstrated ability to effectively work and communicate with diverse populations.

* Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite
-Word, Excel, Outlook, and/or PowerPoint preferred). For new permanent secretarial/clerical/technician hires, a minimum score on a pre-employment assessment is required.

* Knowledge of and proficiency in contract procurement procedures preferred.

* Familiarity with maintenance work management practices and/or Facilities CMMS software preferred.

Licenses and Certifications

Employee must retain active licenses, certifications, and enrollment as a condition of employment.

* Upon hire, Driver's License (DL) Class C Non-Commercial issued by Maryland or State of Legal Residence (MVA/DMV) required.

* Proof of a good driving record required.

Driving Requirements

* Driving is required to conduct bona fide Board business that is within the scope of employment in this position.

* Board Vehicle

LEADERSHIP ROLE

* N/A

PHYSICAL DEMANDS/WORKING CONDITIONS

The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

* Standing: under 1/3 percent of the time

* Walking: under 1/3 percent of the…