Clerk II: Maintenance

Clerk II:
Maintenance

Title Code:
Clerk:
Maintenance II

Performs a wide variety of advanced administrative and clerical duties in support of tracking systems such as work orders (WO), preventive maintenance (PM), contracted services, procurements, and office reporting utilizing the Computerized Maintenance Management System (CMMS) and other Microsoft Office programs.

• Summer hours

• Assists in establishing and maintaining WO control system for tracking Maintenance Department orders related to age, material delivery, accuracy of data entry, etc.
• Maintains accurate CMMS files, records, and spreadsheets for contracted services.
• Maintains preventive maintenance schedules in the CMMS and updates PM schedules.
• Maintains data within the CMMS related to building equipment, warranties, Operations, and Maintenance.
• Compiles information and records used for the procurement of contracted services.
• Generates reports required to support Maintenance Department Managers relaying maintenance data to other Departments within Facilities.
• Assists Maintenance departments with data entry into CMMS.
• Finalizes documents that are distributed by the Maintenance Departments.
• Performs administrative tasks such as answering phones, filing, and scheduling meetings in Outlook.
• Acts as backup for payroll entry/processing as required.
• Performs other related duties as assigned within the same classification or lower.

• Education
  • High School Diploma or Equivalency Certificate required.
  • Some college level courses in general studies, business or computers preferred.
• Experience
  • Four (4) years advanced and progressive administrative experience required.
  • One (1) year experience in facilities environment preferred.
  • Or an equivalent combination of education and experience sufficient for the position.
• Knowledge, Skills, and Abilities
  • Good judgment, initiative, and problem-solving skills.
  • Organizational, analytical, and planning skills.
  • Ability to interpret and follow written instructions and procedures.
  • Strong written and verbal communication skills.
  • Ability to work effectively with diverse populations.
  • Proficiency with business technology applications (e.g., Video/Web Conferencing, Microsoft Office Suite).
  • Knowledge of contract procurement procedures preferred.
  • Familiarity with maintenance work management practices and/or Facilities CMMS software preferred.
• Licenses & Certifications
  • Active driver’s license (Class C, Non-Commercial) issued by Maryland or State of legal residence required.
  • Proof of a good driving record required.
• Driving Requirements
  • Driving required for board business within the scope of employment.
  • Board vehicle usage.
• Citizenship, residency or work visa required.

• Standing: < 1/3 % of time
• Walking: < 1/3 % of time
• Sitting: 1/3–2/3 % of time
• Using hands to handle or feel: 1/3–2/3 % of time
• Keyboarding: 1/3–2/3 % of time
• Reaching (with hands and/or arms): < 1/3 % of time
• Bending: < 1/3 % of time
• Talking: 1/3–2/3 % of time
• Hearing: 1/3–2/3 % of time
• Repetitive motions: < 1/3 % of time
• Driving: < 1/3 % of time
• As required by duties.

• No special vision requirements.

• Up to 5 pounds: < 1/3 % of time.

• 5% weekly day travel within county liaison to Ft. Meade for base access.

Anne Arundel County Public Schools prohibits discrimination in matters affecting employment or in providing access to programs on the basis of actual or perceived race, color, religion, national origin, sex, age, marital status, sexual orientation, genetic information, gender identity, or disability. For more information, contact the Division of Human Resources, 2644 Riva Road, Annapolis, MD 21401.