Clerk II: Maintenance

Title

Clerk:
Maintenance II

Performs a wide variety of advanced administrative and clerical duties in support of tracking systems such as work orders (WO), preventative maintenance (PM), contracted services, procurements, and office reporting utilizing the Computerized Maintenance Management System (CMMS), and other Microsoft Office programs.

• Summer hours

• Assists in establishing and maintaining WO control system for tracking Maintenance Department orders related to age, material delivery, and accuracy of data entry.
• Maintains accurate CMMS files, records, and spreadsheets for contracted services.
• Maintains preventive maintenance schedules in the CMMS and updates PM schedules.
• Maintains data within the CMMS related to building equipment, warranties, Operations, and Maintenance.
• Compiles information and records used for the procurement of contracted services.
• Generates reports required to support Maintenance Department Managers relaying maintenance data to other departments within Facilities.
• Assists Maintenance departments with data entry into CMMS.
• Finalizes documents that are distributed by the Maintenance Departments.
• Performs administrative tasks such as answering phones, filing, and scheduling meetings in Outlook.
• Acts as backup for payroll entry/processing as required.
• Performs other related duties as assigned within the same classification or lower.

• High School Diploma or Equivalency Certificate required.
• Some college-level courses in general studies, business or computers preferred.

• Four (4) years advanced and progressive administrative experience required.
• One (1) year Facilities environment preferred.
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the applicant to successfully perform the duties of the position.

• Demonstrated ability to exercise good judgment, initiative, and problem‑solving skills.
• Proven organizational, analytical, and planning skills.
• Ability to interpret and follow written instructions and procedures.
• Demonstrated ability to speak and write effectively.
• Demonstrated ability to effectively work and communicate with diverse populations.
• Demonstrated proficiency with business technology applications (e.g., Video/Web Conferencing, Microsoft Office Suite - Word, Excel, Outlook, and/or PowerPoint). For new permanent secretarial/clerical/technician hires, a minimum score on a pre‑employment assessment is required.
• Knowledge of and proficiency in contract procurement procedures preferred.
• Familiarity with maintenance work management practices and/or Facilities CMMS software preferred.

• Upon hire, Driver's License (DL) Class C Non‑Commercial issued by Maryland or State of Legal Residence (MVA/DMV) required.
• Proof of a good driving record required.

• Driving is required to conduct bona fide Board business that is within the scope of employment in this position.
• Board Vehicle

The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Standing: under 1/3 percent of the time
• Walking: under 1/3 percent of the time
• Sitting: between 1/3 and 2/3 percent of the time
• Using hands to handle or feel: between 1/3 and 2/3 percent of the time
• Wrist deviation: under 1/3 percent of the time
• Keyboarding: between 1/3 and 2/3 percent of the time
• Reaching (with hands and/or arms): under 1/3 percent of the time
• Bending: under 1/3 percent of the time
• Talking: between 1/3 and 2/3 percent of the time
• Hearing: between 1/3 and 2/3 percent of the time
• Repetitive Motions: under 1/3 percent of the time
• Driving: under 1/3 percent of the time
• As required by the duties and responsibilities of the position.

• No special vision requirements

• Office, school or similar indoor environment: over 2/3 percent of the time
• In the community (homes, businesses, etc.): under 1/3 percent of the time

• Moderate: over 2/3 percent of the time

• Lifting and carrying requirements:
  Up to 5 pounds: under 1/3 percent of the time

• 5% weekly day travel within the county liaison to Ft. Meade for base access