Senior Manager: Facilities Management and Budget

Title Code

Senior Manager:
Facilities Management and Budget

Assists in the administration and coordination of the work of the Facilities Division and of its departments. Serves as the primary liaison between the Facilities Division and other departments, divisions and offices in the school system. Serves as a principal assistant and advisor to the Facilities Director for the Capital budget, six-year Capital Improvement plan, and Operating budgets.

• Ability to work flexible schedules
• Outside of normal business hours
• Summer hours

• Serves as a principal assistant and advisor to the Director of Facilities.
• Assists in the development of the Capital and Operating Budgets, including the development and review of all of its components, and assists the Director of Facilities by providing information for support of budget requests, changes, and adjustments from initiation to adoption.
• Supervises the fiscal operations and staff for the Division.
• Works closely with department heads and their staffs in Planning, Design, and Construction, Maintenance, Operations, and Logistics to develop, implement, and maintain a schedule and notification procedure for all time sensitive occurrences.
• Plans and develops procedures to maintain the effectiveness of the Office organization.
• Prepares a variety of correspondence, reports, Board exhibits, and other documents; investigates problems or topics; gathers and analyzes data for the Director of Facilities; and recommends appropriate courses of action.
• Responds to questions and follows up on requests from the community, parents, the Board of Education, other school districts, State officials, County Offices and Advisory Boards.
• Serves on various committees and is often responsible for editing the committee’s reports and maintaining schedules for the Director of Facilities’ sponsored committees.
• Acts as a liaison between the Facilities Division and other AACPS divisions and departments on projects where coordination is required.
• Utilizes AACPS computer software systems to research and analyze financial, facility inventory, and project data.
• Performs other related duties as assigned within the same classification or lower.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor's Degree in related field of education from a regionally accredited college or university required;
• Master's Degree in related field of education from a regionally accredited college or university preferred;
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

• Seven (7) years professional administrative/management experience relating to all or some of the following areas:
  Budget, Finance, School Construction, Purchasing, Planning, Design, Maintenance, Operations, Logistics Support required; and
• Five (5) years management experience required;
• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

• Knowledge of budgeting and the ability to monitor accounts and projects.
• Ability to keep informed of Board of Education actions pertinent to the operation of the Facilities Division.
• Thorough knowledge of or ability to learn quickly the school system organization including operation and management of all departments, divisions, and offices.
• Outstanding skill in the areas of analysis of issues, resolving problems under pressure, and time management.
• Ability to use computer-based programs for organizing information and analyzing problems. Excellent organizational ability.
• Excellent oral and written communications and human relations skills.
• Knowledge of relevant Federal and State Regulations, Board policies, and current trends and research in areas of responsibility.
• Demonstrated ability to effectively work and communicate with diverse populations.
• Demonstrated proficiency with business technology applications (e.g. Microsoft Office Suite
  -Word, Excel, Outlook, and/or Power Point preferred).

• N/A

• N/A
• Personal Vehicle

• Second level supervisor

• This position acts as the manager for 1 to 5 direct staff.
• This position acts as the manager for 1 to 10 indirect staff.
• This position manages 1 to 2 departments.

• Interviews, selects, and trains employees.
• Sets/adjusts pay rate and work hours.
• Directs the work of…