Accounts Payable Specialist

Accounts Payable Specialist

We are looking for an experienced Accounts Payable Specialist to support a busy finance team in Pasadena, Texas. This position is ideal for someone who brings strong attention to detail, confidence handling high-volume invoice activity, and a solid understanding of payables processes. The role focuses on maintaining accurate financial records, ensuring timely payments, and helping keep vendor accounts in good standing.

Responsibilities:

• Review incoming invoices, assign accurate coding, and prepare documentation for entry into the accounting system.
• Process vendor payments on schedule, including organizing and completing regular check runs with close attention to deadlines.
• Verify invoice details against supporting records to ensure charges, approvals, and account allocations are correct before payment.
• Reconcile accounts payable activity with the general ledger and investigate discrepancies to maintain accurate reporting.
• Communicate with vendors and internal teams to resolve billing questions, payment issues, and unmatched invoice items.
• Maintain complete and organized payable records to support audits, month-end close activities, and financial tracking.
• Monitor outstanding obligations and help ensure invoices are processed efficiently to avoid delays or duplicate payments.