Administrative Assistant

Core Duties and Responsibilities

• Answer phones and greet visitors
• Compare purchase orders with invoices and packing lists
• Process returns for incorrect, damaged, or unsatisfactory material
• Communicate with vendors regarding delays or problems
• Maintain records of orders, delivery materials, returns, and other items
• Prepare communications such as memos, emails, invoices, reports, and other correspondence
• Manage accounts and perform bookkeeping

• Minimum education:
  
  high school diploma or GED
• Decision-making: make independent decisions on a daily basis
• Communications and collaboration: collaborate with other administrators, support personnel, management and clients regularly
• Organizational skills: keep yourself and others organized and prioritize tasks
• Writing: proficient spelling, punctuation, sentence structure, and writing in various styles

• Ability to sit for prolonged periods
• Ability to use a computer keyboard, computer monitor, adding machine, and telephone for prolonged periods
• Ability to lift, carry, and transport work-related materials that frequently weigh up to 25 lbs. and that may occasionally weigh in excess of 25 lbs.