Administrative Assistant - Water Treatment

Company Description

Veolia Group is a global leader in environmental services, operating across all five continents with nearly 218,000 employees. Specializing in water, energy, and waste management, Veolia Group designs and implements innovative solutions for decarbonization, depollution, and resource regeneration, supporting communities and industries in their ecological transformation. Within this framework, Veolia's Water Technology Business brings together a dedicated team of experienced professionals committed to tackling the world’s most complex challenges related to water scarcity, quality, productivity, and energy.

Together, we pursue a shared mission to create a more sustainable future.

Job Summary: The Administrative Assistant will be responsible for performing administrative activities and requires attention to detail and the ability to work in a fast paced environment providing support to two service centers. The ability to problem solve with a proactive and positive approach to assisting others while maintaining exceptional client satisfaction.

• Safety Consciousness: Demonstrates a commitment to upholding safety protocols and fostering a secure work environment.
• Attention to Detail: Requires meticulous adherence to established procedures, ensuring every step is followed precisely as outlined. This includes the diligent completion of all necessary checklists, serving as a systematic verification of tasks performed, mitigating the risk of oversight. A strong commitment to performing thorough quality control checks is essential, involving critically evaluating work outputs to identify and rectify deviations from standards.
• Documentation
  
  Skills:
  
  Upholding Precision and Compliance: Requires exceptional documentation skills: accurate completion and meticulous maintenance of all paperwork, ensuring adherence to ISO 9001 standards, precise SAP entries, and efficient uploading of all documentation for operational excellence and regulatory compliance.
• Problem-Solving Abilities: Identifying and troubleshooting issues as they arise.
• Communication
  
  Skills:
  
  Strong communication skills in verbal and written forms, using clear and effective communication techniques with team members and supervisors.
• Reliability: Consistent performance and dependability in completing assigned tasks.
• Time Management and Organization: Displays strong time management and maintains an orderly work area with a systematic approach to tasks.
• Quality Focus: Dedication to maintaining high standards and meeting specifications.

• Ability to handle highly sensitive and confidential information
• Ability to work in a team environment and maintain a pleasant disposition
• Ability to handle simultaneous projects; work independently and efficiently
• Strong organizational, prioritization skills, and attention to detail
• Provide administrative support: typing reports/presentations, managing schedules/calendars, coordinating training registration, and arranging travel.
• Coordinates mail (postal service, intercompany, private carrier)
• Orders, receives and maintains inventory of office supplies
• Assists managers with hiring and staffing service centers
• Assist the team with budget tracking, goods-receipt and other metric recording
• Assist the team with time tracking (Kronos) and reporting
• Assist with monitoring, maintaining and follow-up of day to day operational record keeping
• Adhere to all work-related health, safety, and SOPs, including the Occupational Health and Safety Act.
• Following up on and resolving payment issues in collaboration with the procurement team
• Preparing Purchase Orders (POs)
• Updating SAP for Goods Receipts
• Managing inventory and purchasing monthly office supplies, water, and cleaning supplies
• Preparing Purchase Requisition s (PRs) and sending POs for training-related expenses, if applicable
• Ensuring payment of all plant-related bills (water, electricity, city-related bills)
• Assisting in planning and scheduling meetings and events
• Other tasks related to indirect purchasing
• Managing and processing employee timesheets at the site level in collaboration with the payroll team (including preparing…