Administrative Assistant - Water Treatment

Overview

Veolia Group is a global leader in environmental services, operating across all five continents with nearly 218,000 employees. Specializing in water, energy, and waste management, Veolia Group designs and implements innovative solutions for decarbonization, depollution, and resource regeneration, supporting communities and industries in their ecological transformation. Within this framework, Veolia's Water Technology Business brings together a dedicated team of experienced professionals committed to tackling the world's most complex challenges related to water scarcity, quality, productivity, and energy.

Together, we pursue a shared mission to create a more sustainable future.

The Administrative Assistant will be responsible for performing administrative activities and requires attention to detail and the ability to work in a fast paced environment providing support to two service centers. The ability to problem solve with a proactive and positive approach to assisting others while maintaining exceptional client satisfaction.

• Safety Consciousness: Demonstrates a commitment to upholding safety protocols and fostering a secure work environment.
• Attention to Detail: Meticulous adherence to established procedures, ensuring every step is followed precisely. Includes completing checklists as a systematic verification of tasks and performing thorough quality control checks to identify and rectify deviations from standards.
• Documentation
  
  Skills:
  
  Upholding Precision and Compliance: Exceptional documentation skills: accurate completion and meticulous maintenance of all paperwork, ensuring adherence to ISO 9001 standards, precise SAP entries, and efficient uploading of all documentation.
• Problem-Solving Abilities: Identifying and troubleshooting issues as they arise.
• Communication
  
  Skills:
  
  Strong verbal and written communication with team members and supervisors.
• Reliability: Consistent performance and dependability in completing tasks.
• Time Management and Organization: Strong time management and an orderly, systematic approach to tasks.
• Quality Focus: Dedication to maintaining high standards and meeting specifications.

• Handle highly sensitive and confidential information
• Work in a team environment and maintain a pleasant disposition
• Manage multiple projects; work independently and efficiently
• Strong organizational, prioritization skills, and attention to detail
• Provide administrative support: typing reports/presentations, managing schedules/calendars, coordinating training registration, and arranging travel
• Coordinate mail (postal service, intercompany, private carrier)
• Order, receive and maintain inventory of office supplies
• Assist managers with hiring and staffing service centers
• Assist the team with budget tracking, goods-receipt and other metric recording
• Assist the team with time tracking (Kronos) and reporting
• Assist with monitoring, maintaining and follow-up of day-to-day operational record keeping
• Adhere to all work-related health, safety, and SOPs, including the Occupational Health and Safety Act
• Follow up on and resolve payment issues in collaboration with the procurement team
• Prepare Purchase Orders (POs)
• Update SAP for Goods Receipts
• Manage inventory and purchasing of monthly office supplies, water, and cleaning supplies
• Prepare Purchase Requisition s (PRs) and send POs for training-related expenses, if applicable
• Ensure payment of all plant-related bills (water, electricity, city-related bills)
• Assist in planning and scheduling meetings and events
• Other tasks related to indirect purchasing
• Manage and process employee timesheets at the site level in collaboration with the payroll team
• Assist the site manager with daily activities
• Collaborate with plant personnel
• Other duties as assigned

• Strong communication
• Proficiency in Google Work spaces
• EHS awareness and commitment
• Time management and organizational skills
• SAP or experience with Work Order/Inventory Software
• Action orientation
• Strong problem solving skills

Required

• Associates Degree in Business Administration or any related field
• Minimum 5 years of administrative experience in a manufacturing environment
• Proficient in word processing, spreadsheet and database computer skills, specifically in Google platforms (Google Docs, Sheets, Slides)
• Must be computer literate

Preferred
:

• Degree in Business Administration or any related field
• 8 years of administrative experience in a manufacturing environment

At Veolia, we realize diverse teams make smarter decisions, deliver better results, and build stronger communities. We champion diversity and inclusion and are proud to be an equal opportunity workplace. Our people are our greatest assets, and we offer competitive compensation and benefits that include:

• Medical, Dental, & Vision Insurance Starting Day 1
• Life Insurance
• Paid Time Off
• Paid Holidays
• Parental Leave
• 401(k) Plan - 3% default contribution plus matching
• Flexible Spending &…