Administrative Assistant Water Treatment

Overview

Job Summary: The Administrative Assistant will be responsible for performing administrative activities and requires attention to detail and the ability to work in a fast paced environment providing support to two service centers. The ability to problem solve with a proactive and positive approach to assisting others while maintaining exceptional client satisfaction.

• Safety Consciousness: Demonstrates a commitment to upholding safety protocols and fostering a secure work environment.
• Attention to Detail: Requires meticulous adherence to established procedures, ensuring every step is followed precisely. This includes diligent completion of all necessary checklists as a systematic verification of tasks performed and mitigating the risk of oversight. Strong commitment to thorough quality control checks is essential to identify and rectify deviations from standards.
• Documentation
  
  Skills:
  
  Upholding Precision and Compliance: Requires exceptional documentation skills: accurate completion and meticulous maintenance of all paperwork, ensuring adherence to ISO 9001 standards, precise SAP entries, and efficient uploading of documentation for operational excellence and regulatory compliance.
• Problem-Solving Abilities: Identifying and troubleshooting issues as they arise.
• Communication
  
  Skills:
  
  Strong verbal and written communication; using clear and effective communication with team members and supervisors.
• Reliability: Consistent performance and dependability in completing assigned tasks.
• Time Management and Organization: Strong time management and maintaining an orderly work area and systematic approach to tasks.
• Quality Focus: Dedication to maintaining high standards and meeting specifications.

• Ability to handle highly sensitive and confidential information
• Ability to work in a team environment and maintain a pleasant disposition
• Ability to handle simultaneous projects; work independently and efficiently
• Strong organizational, prioritization skills, and attention to detail
• Provide administrative support: typing reports/presentations, managing schedules/calendars, coordinating training registration, and arranging travel.
• Coordinate mail (postal service, intercompany, private carrier)
• Order, receive and maintain inventory of office supplies
• Assist managers with hiring and staffing service centers
• Assist the team with budget tracking, goods-receipt and other metric recording
• Assist the team with time tracking (Kronos) and reporting
• Assist with monitoring, maintaining and follow-up of day to day operational record keeping
• Adhere to all work-related health, safety, and SOPs, including the Occupational Health and Safety Act
• Follow up on and resolve payment issues in collaboration with the procurement team
• Prepare Purchase Orders (POs)
• Update SAP for Goods Receipts
• Manage inventory and purchasing monthly office supplies, water, and cleaning supplies
• Prepare Purchase Requisition s (PRs) and sending POs for training-related expenses, if applicable
• Ensure payment of all plant-related bills (water, electricity, city-related bills)
• Assist in planning and scheduling meetings and events
• Other tasks related to indirect purchasing
• Manage and process employee timesheets at the site level in collaboration with the payroll team (including preparing and ensuring timesheets are accurate before pay period ends, assisting with time tracking and reporting)
• Assist the site manager with daily activities
• Collaborate with plant personnel
• Other duties as assigned

Knowledge, Skills & Abilities

• Strong Communication
• Proficiency in Google Work spaces
• EHS Awareness and Commitment
• Time Management and Organizational Skills
• SAP or experience with Work Order/Inventory Software
• Action Orientation
• Strong Problem Solving Skills

Required

• Associates Degree in Business Administration or related field
• Minimum 5 years of administrative experience in a manufacturing environment
• Proficient in word processing, spreadsheet and database computer skills, specifically in Google platforms (Google Docs, Sheets, Slides)
• Must be computer literate

• Degree in Business Administration or related field
• 8 years of administrative experience in a manufacturing environment

At Veolia, we realize diverse teams make smarter decisions, deliver better results, and build stronger communities. We’re an organization that champions diversity and inclusion and are proud to be an equal opportunity workplace. Because our people are our greatest assets, we also offer competitive compensation and benefits that include:

• Medical, Dental, & Vision Insurance Starting Day 1
• Life Insurance
• Paid Time Off
• Paid Holidays
• Parental Leave
• 401(k) Plan - 3% default contribution plus matching
• Flexible Spending & Health Saving Accounts
• AD&D Insurance
• Disability Insurance
• Tuition Reimbursement

Disclaimer:
The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this…