Administrative Assistant

Description

The Administrative Assistant is responsible for providing support to the Site Director by performing a variety of administrative and clerical tasks. The overall goal of the Administrative Assistant is to ensure that the day-to-day office operations are organized and efficient.

• Greet visitors and respond to incoming calls, directing inquiries as appropriate
• Administer the plant badge access system, process badge requests, and conduct audits as needed.
• Coordinate employee services such as uniforms, locker assignments, radio distribution and collection, building access.
• Organize and scan documentation to support internal audits, compliance efforts, and accounting processes
• Manage office operations including supply ordering, phone list maintenance, mail and invoice handling, and file organization.
• Plan and execute employee engagement activities such as safety luncheons, holiday events, and cultural celebrations.
• Plan, organize, and coordinate meetings and conferences, both in person and via video conferencing
• Perform additional administrative duties as assigned

• Strong computer skills with proficiency in Microsoft Office (Word, Excel, Outlook)
• Excellent written and verbal communication skills
• Ability to manage multiple tasks while maintaining accuracy and attention to detail
• Strong organizational and time-management skills
• Professional interpersonal skills with the ability to collaborate effectively with coworkers and clients