Administrative Assistant

Job Type

Full-time

Description

Title: Administrative Assistant

FLSA Classification: Exempt

Job Type: Full-Time Work

Location: Pasadena, CA;
In-Person

Reports To: Director of Administration & Finance

NOTE:
Along with a current resume, please provide a cover letter detailing your experience and why your are interested in this role with Clergy Community Coalition.

Clergy Community Coalition (CCC) is a faith-based nonprofit organization creating a flourishing community where the Church is mobilized to seek the well being of the City through interfaith collaborative partnership, social action, and advocacy. Based in Pasadena, CCC works alongside local partners, civic leaders, and underserved communities to advance systemic change and holistic community well-being.

Position Overview

Missionwell is proud to partner with Clergy Community Coalition in their search for an Administrative Assistant Lead. This position serves as a central coordination and operations hub for the Clergy Community Coalition, strengthening internal systems, supporting leadership execution and communications, ensuring operational excellence and external engagement. This role provides high-level administrative support while also developing and maintaining workflows, systems, and coordination structures that enable CCC to function effectively in a season of growth.

The ideal candidate is a highly organized, proactive, and relationally & culturally intelligent professional who thrives in a fast-paced, mission-driven environment and brings both attention to detail and a systems-oriented mindset.

Key Duties & Responsibilities

Executive & Administrative Support

• Provide general administrative support to Operations and Program Directors and their respective departments.
• Manage and maintain calendars, scheduling meetings and coordinating priorities
• Draft agendas in collaboration with leadership to ensure clarity of purpose, outcomes, and flow
• Capture notes and key organizational decisions, action items, and themes from meetings, and track follow-through to ensure accountability
• Prepare meeting materials, briefing documents, and supporting resources for leadership
• Handle correspondence, emails, and phone calls with professionalism and timeliness
• Serve as a liaison between the CCC leadership and key stakeholders, ensuring clear communication
• Maintain confidentiality and sound judgment when handling sensitive information

Operations & Systems Coordination

• Maintain internal systems for scheduling, communications, document management, and workflow tracking (e.g., Google Workspace, Asana, CRM tools)
• Support cross-team coordination by tracking priorities, timelines, and deliverables across CCC initiatives
• Identify operational inefficiencies and recommend improvements to strengthen workflows and team effectiveness
• Assist in developing and maintaining simple, scalable standard operating procedures (SOPs) for recurring activities
• Support internal alignment by ensuring teams have the tools, information, and coordination needed to execute effectively

Meetings, Convenings, and Event Coordination

• Coordinate logistics for meetings, events, and engagements
• Manage vendor coordination, materials preparation, and on-site logistics as needed
• Assist in maintaining a centralized calendar of CCC and partner events
• Track attendance, feedback, and key takeaways from events to support evaluation and future planning

General Office Administration Support

• Maintain office organization, tidiness, supply inventory, and general administrative needs
• Manage incoming and outgoing mail and deliveries
• Maintain and organize files, documents, and records
• Manage check requests and check deposits for accounts payable/accounts receivable

Other Relevant Duties and Expectations

• Interact with colleagues, leadership, partners, and the public in a manner consistent with CCC's mission and values
• Communicate in a manner that is clear, respectful, and tactful across all contexts
• Collaborate effectively while taking initiative and ownership of responsibilities
• Apply strong problem-solving skills to anticipate needs and resolve issues proactively
• Maintain familiarity with organizational policies, procedures, and practices
• Complet…