Office Assistant - Permits​/Inspections

Essential Duties & Responsibilities

• Issuing permits and business/occupational permits and licenses.
• Accepting and routing building plans to required City of Pasadena group(s).
• Filing of permits and business/occupational permits and licenses to include maintenance of such systems.
• Accepting and assigning requests for inspections.
• Preparing and coordinating certain assigned reports.
• Answering multiple phone lines.
• Other general clerical or administrative duties as may be assigned by supervision.
• Data entry, typing, distribution of mail, simple coding and/or verification, operating a photocopy machine, processing documents according to pre-established guidelines, responding to routine telephone responsibilities requests with standard answers, referring calls and visitors to appropriate staff, ordering supplies, printing, or other services.
• Attendance and punctuality is an essential function of this position.
• Must be able to obtain and maintain, without interruption, all necessary licenses, certifications, clearances, and/or job requirements.
• Works the assigned schedule and complies with the City's timekeeping and attendance policy.

• A minimum of 2 years related clerical or secretarial experience or combination of experience and college education.
• A minimum of a high school education or GED.
• Competent with word processing (document creation and formatting, storing files, etc.) and able to open, save and enter data into a spreadsheet, competent in the use of email, including sending and opening attachments, and etc.
• Preferred: A bilingual (English/Spanish) candidate with prior Permit or construction office background.

• Employee-only medical insurance starts as low as $15 per month and the most expensive Employee & Family plan is less than $350 per month.
• The City has its own medical clinic staffed with a M.D. and two medical assistants. Employees and their covered dependents over the age of 5 can visit the clinic free of charge.
• Employees and their covered dependents also have access to Virtual Visits with a medical professional free of charge.
• The City offers college tuition reimbursement of up to $3,500 per year.
• As an employee, you will contribute a portion of your salary each pay-period towards your retirement and the City will match your contribution by 200%. Example, if you contribute $100, the City will contribute $200.
• Civilian employees accumulate vacation at the following rates:
  • Less than 6 years of service - two weeks of vacation per year.
  • From 6 to less than 11 years of service - three weeks of vacation per year.
  • From 11 to less than 21 years of service - four weeks of vacation per year.
  • From 21 to less than 26 years of service - five weeks of vacation per year.
  • From 26 years of service and up - six weeks of vacation per year.