Operations Administrative Assistant

Job #: 40381

Operations Administrator – Temp to Hire

Deer Park/Pasadena, Zip Code 77503

Pay rate: $23-25/hour depending on experience

Monday – Friday 8:00 AM – 5:00 PM

In-office/Onsite Position

• Administratively supports the operations team
• Maintain return authorization and credit memo forms pending return of material
• File and research freight claims when appropriate
• Process warehouse-receiving paperwork
• Assist in warehouse order processing, shipping, receiving, and performs stock checks
• Assist Accounts Payable with invoice reconciliation and discrepancies
• Reconcile fuel card receipts and process freight invoices
• Provide resolution for incoming over, short, damaged, and unidentified material
• Reconcile open tickets
• Daily invoicing
• Provide backup for Switchboard Operator
• Process inbound customer returns in the system after matching the contents with the details on the sales return order
• Communicate with the appropriate sales personnel with regards to inbound material returns on any material that is returned and deemed a non-stocking item to facilitate the RGA back to the vendor
• Run open return reports to proactively seek out returns that may need to be cancelled or processed
• Other duties as assigned

• High school diploma required, some college preferred
• 1–2 years administrative experience preferred
• Customer returns experience preferred
• Ability to handle large volume of returns daily
• Good communication skills, organizational skills for keeping records of return invoices
• Self‑motivated and a team player
• Proactive in taking initiative to perform tasks as required
• Strong analytical, problem‑solving, and follow‑through skills
• Reliable, time management, detail‑oriented, and accurate in providing information to associates
• Ability to work in a fast‑paced environment and meet cutoff periods and deadlines