Deputy Clerk - Municipal Courts

Responsibilities

• Duties - Window/Mail:
  Handle Defensive Driving Applications. Qualify applicants according to law. Determine compliance with completion criteria and dismiss or set cases for show cause. Handle Deferred Disposition. Prepare orders granting deferred disposition of cases including terms of probation, collection of fees and management of the file during the term of probation. Handle Payments by cash, check and/or credit card. Process VISA & Mastercard Payments.
  
  Ensure all cases are properly paid and satisfied. Handle compliance dismissals in accordance with the Court's standing order. Assure compliance with state law in collection of additional costs on each case where more than 30 days is needed for payment of fines. Handle Resets. Reset cases for future arraignment or trial dockets. Handle Personal Bonds and Bail Bonds. Understand and apply requirements for each kind of appearance bond;
  
  assure bonds are properly prepared and filed. Secure defendant's plea on cash bonds in the event of subsequent failure to appear. Identify Warrants and Capias Warrants. Determine whether an individual making payment is subject to an arrest warrant and address the warrant execution. Address complaints from citizens about the system or relief sought. Manage high-volume dockets and coordinate with parties seeking off-street resolutions.
  
  Interface with jail on payment of fines and receipt of bonds. Translate as needed to proper disposition of cases.

• Data Entry - Receive hand-written and electronic tickets from city departments. Input data from tickets into the computer. Identify charges and determine proper formal charges as related to the ticket language. Ensure proper DPS codes and court costs are included with each charge. Prepare, sign and verify complaints for trials. Interact with Police Department on special complaints, probable cause affidavits and related reports.
  
  Respond to telephone inquiries regarding case management and dockets. Prepare and mail reset notices for cases with incorrect court dates on citations.

• Court - Manage docket by checking defendants into the court. Translate as necessary. Prepare payment plans. Handle resets for future court dates. Secure waivers of jury trial. Set jury and non-jury trials. Manage forfeiture, motion and privileged parking dockets. Assist in management of juvenile docket matters including DIC 81 forms. Notify citizens of jury duty. Work with local lawyers to resolve a portion of cases filed.

• Warrant - Input and clear warrants and capias pro fines. Prepare arrest warrants, failure to appear complaints and capias pro fine warrants. Identify and associate warrants with people. Interact with other agencies on warrants. Assist clerks by faxing holds and release requests to the Police Department.

• Bonds - Handle bond forfeiture matters including preparation of judgments nisi, and the scire facias docket. Differentiate among written, cash and personal bonds and apply the rules appropriate to each in managing bonded cases.

• Jail - Work with bonding companies on release of prisoners. Prepare and complete jail-related paperwork, data entry and bonding information. Interact with jail on management and release of prisoners. Clear warrants from local and county systems. Attend court dockets conducted at the jail and assist the judge in preparing and completing complaints, judgments, orders of commitment and magistrate warnings.

• Collections - Generate extensions of time for payment of fines and court costs, arrange payment plans or community service based on financial resources. Refer individuals with special issues or indigence to the Judge for disposition. Determine payment schedules and prepare amortization schedules.

Must have and maintain all necessary licenses, certifications, clearances, and/or job requirements. Work the assigned schedule and comply with the City s timekeeping and attendance policy.

• High school diploma or GED. Basic computer skills and use of Windows-based applications. Typing skills of 45 wpm. Strong people skills.
• PREFERRED:
  Ability to read, write and speak Spanish is an asset.

• The City offers very generous benefits to all full-time employees. For example:
• Employee-only medical insurance starts as low as $15 per month and the Employee & Family plan is less than $350 per month.
• The City has its own medical clinic staffed with a physician and medical staff. Employees and their dependents over age 5 can visit the clinic free of charge.
• Employees and dependents have access to virtual visits with a medical professional free of charge.
• College tuition reimbursement of up to $3,500 per year.
• Retirement matching: the City will match your contribution by 200% (e.g., contribute $100, City contributes $200).
• Civilian employees accrue vacation at the following rates: 2 weeks (less than 6 years), 3 weeks (6 to less than 11 years), 4 weeks (11 to less than 21 years), 5 weeks (21 to less than 26 years), 6 weeks (26 years and up).