PMO Team Leader

Your Activities

• Oversee PMO operations, including RFQ management, bid preparation, and full project order lifecycle from initiation to closeout, ensuring compliance with company standards and customer requirements.
• Lead and develop PMO team members through coaching, training, and performance management to achieve project objectives.
• Plan and prioritize project activities, allocate resources, and monitor progress to meet deadlines and milestones.
• Collaborate with the Manager of Project Business to enhance PMO policies and processes, ensuring ISO-compliant documentation is accurate, current, and accessible.
• Own and maintain documented processes for proposals and sales order execution, including flow maps, procedures, work instructions, and related forms.
• Serve as ERP subject matter expert, ensuring data integrity and integration of ERP requirements into PMO documented processes.
• Identify and mitigate risks by removing roadblocks and coordinating with internal departments to expedite RFQs, quotations, and orders.
• Provide guidance and direction to assigned resources within WIKA’s PSO Brazil to ensure alignment with PMO standards and project objectives.
• Monitor ERP entries for quotations and orders to maintain accuracy, timely updates, and early issue detection.
• Oversee team review of technical documents for bid and manufacturing compliance and guide coordination of changes with CAD and engineering.
• Act as primary customer escalation points throughout the project lifecycle, ensuring effective communication and timely resolution of issues.
• Conduct contract reviews for technical and commercial accuracy and secure internal approvals prior to proposal submission and order entry.
• Own all project documentation and records across departments, ensuring accuracy, completeness, and proper management throughout the project lifecycle.
• Oversee performance management for team members, including conducting evaluations, implementing corrective actions, and supporting individual development planning.
• Direct project managers in developing inspection plans and supervise adherence to quality specifications and compliance requirements.
• Facilitate collaboration between PMO, customers, and internal stakeholders to resolve technical inquiries and ensure smooth bid and order execution.
• Drive timely exchange of project documentation, progress reports, and inspection notices.
• Ensure project managers procure all required customer approvals for design documents and change orders.
• Support special projects and continuous improvement initiatives to advance Project Business objectives.

• Bachelor’s degree in Engineering, Business, or related field, plus 5+ years of project management experience in RFQs, bids, and order execution; or 10+ years of equivalent experience in a manufacturing environment.
• Minimum 4 years in a managerial or supervisory role within project business or manufacturing.
• Technically inclined, with strong understanding of industrial products; 3+ years with process instrumentation or similar equipment preferred.
• Knowledge of EPC and Capital Projects market and experience servicing EPC customers.
• Customer service experience in a technical or industrial environment, preferably supporting EPC clients.
• PMP certification preferred.
• Strong grasp of contractual and commercial terms and sales administration processes.
• Verifiable leadership experience guiding PMO teams and collaborating with internal stakeholders.
• Detail-oriented, organized, and able to meet deadlines under pressure with minimal supervision.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office, CRM, Teams, and ERP systems (MS Dynamics 365 preferred), plus solid understanding of accounting processes and strong numerical aptitude.

• Work-life integration
• Pension scheme
• Employee discounts
• Attractive remuneration system
• Good development opportunities
• Health initiatives
• Mobile working

The WIKA Group is among the world leaders in measurement technology with its products and services. With excellent sensing solutions, we enable safe, efficient and sustainable processes. And this for more than 75 years. More than 11,000 employees are currently committed towards this end.

Together we meet the megatrends of demographic change, digitalisation and sustainability. This brings with it challenges, and many opportunities. Innovation and growth arise from new perspectives and ideas. What are yours? Join us on the way to a better future.

Apply now