Property Management - South Meridian Apts - Meridian, MS Meridian, MS

Apartment complex SITE MANAGER

The Site Manager isdirectly responsible for all property operations and conducting business in accordance with company policies and procedures, HUD, Tax Credit, USDA Rural Development,Fair Housing, Americans with Disabilities Act, Fair Credit Reporting Act, and other regulatory agency requirements necessary to ensure effective fiscal, physical and social soundness. The Site Manager will be able to communicate allchallenges affecting the operation of the property to the Regional Manager in atimely manner.

Specific Duties and Responsibilities

Leasing Activities

orespondto inquiries

oshowvacancies

ocomplywith HUD, RD, and LIHTC regulations regarding income certifications and other documentation

omaintainwaiting lists and screen applicants following appropriate guidelines

oconductregular marketing/advertising outreach in the community (e.g. VA, MUTEH, mental health centers) according to guidelines

overifytenant income, assets, household characteristics, and circumstances that affecteligibility

oprepareand process leases, security deposit agreements, unit inspections, and HUD, RD,and LIHTC forms for incoming residents

oascertainbasic resident information that would help solve routine problems or determinea course of action in case of emergency

oconductpre-occupancy orientation for new tenants

ocompletemove-in and move-out procedures

oreview/processevictions and notices to vacate

oensure that lease/tenant files are formatted and completedproperly

Rent Collections

ocollectand post security deposits and rent received in a timely manner

ocollectlate rents and late rent charges

oissuereceipts for money collected

oensurebank deposits are made immediately and reported to corporate office

onegotiateschedules for overdue rent with prior approval of Regional Manager

oissue applicable notices (e.g. late payments, evictionnotices, utility cut-offs)

Administration

omaintainpositive customer service attitude

oresponsiblefor office opening on time according to posted office hours

oenforcelease agreements and house rules

oliveon site and provide emergency on-call coverage (if applicable)

operformannual income re-certifications and issue rent increase notices

oattends scheduled corporate management meetings(required)

Property Maintenance

osupervisemaintenance staff and work performed

omonitorand/or supervise contracted services and vendors

oconductmove-in/move out inspections

operforma daily inspection of the overall curb appeal of the property and reportany damage/problems related to maintenance, security, or safety

ocontactvendors/contractors to obtain bids/estimates (if applicable)

opurchasesupplies, equipment and/or services as needed for repairs

oprocessand prioritize maintenance work orders, schedule preventive maintenance to be completed by on-site staff

oarrangeand conduct monthly inspections and repairs of all units, including vacantunits

omaintaininformation about basic structural data, including the location of fire equipment,water main, sprinkler shutoff valve, gas main, fuse boxes and/or breakers, andheat controls

operformannual inspections of each unit for needed repairs

oinspectcommon areas to ensure they are being utilized properly, clean, and secure

omaintain a sanitary and pest-free living environment

Record-Keeping/Reporting

omaintainaccurate accounting records including tenant ledgers, petty cash, and securitydeposits

oensurequarterly calendar activities are conducted (e.g. Crime Prevention)

ocommunicatechallenges affecting operations to the Regional Manager

oreport allliability and property incidents (including injuries) to Corporate office immediately

omaintaina written record of all important or unusual events including emergencies, tenantproblems/complaints, maintenance problems, and inspections

oprovide Regional Manager with a monthly formalized summary of building operations every 3rdMonday to include: a summary of move-ins, move-outs, rents past due, and actions taken, and the weekly maintenance schedule

Other Duties

omeetwith tenants for informational purposes (e.g. notice of regulatory visit)

odisaster/emergencypreparedness planning with assistance from Corporate Compliance

operform other appropriate duties as assigned by Regional Manager

Site Manager Compensations/Accommodations

oThe Site Manager shall be an employee of J&A, Inc. and shall be compensated for services rendered with a salary determined by J&A, Inc.

oThe Site Manager shall be covered under the J&A, Inc worker's compensation plan andother benefits negotiated between the Regional Manager, Human Resources and the employee.

oThe Site Manager shall be notified of all the benefits under the adopted plan.

oIF the Site Manager is required to live on-site,he/she will be provided a free rental unit and is exempt from the requirements of the landlord/tenant law. It is considered a tenancy for a specified periodonly (e.g. employment), and will end on the same day that employment is terminated.

Reasonable effort will be made to give the Site Manager sufficient time tomove, but as the…