City Clerk

Summary Of Position

Job Type: Regular, Full-Time

Union Status:
Non-Union

FLSA Status:
Exempt

Work Schedule:

Monday – Friday, 8:00 a.m. – 5:00 p.m.; evening meeting attendance required.

Closing Date:
Open until filled / First review March 2, 2026

As the City Clerk, under the general direction of the Assistant City Manager, you will perform highly responsible administrative and technical work supporting transparent, compliant, and effective municipal governance. This position serves as the official custodian of City records, coordinates City Council meeting processes, administers public records disclosure requirements, and ensures compliance with applicable state and local laws related to open public meetings, public records, legal notices, and legislative actions.

It also serves as a team lead for staff as assigned.

The ideal candidate will bring strong knowledge of municipal governance, records management, and public disclosure laws, demonstrate excellent organizational and communication skills, and exercise sound judgment and discretion. The City Clerk will work closely with elected officials, City leadership, staff, and the public to support Council operations, records integrity, and legal compliance.

Additional job functions may vary due to department or City needs/requirements. Assignments may include but are not limited to:

• Council Meeting & Legislative Support
  • Prepare City Council agendas and agenda packets; coordinate the review of materials for accuracy and completeness.
  • Ensure proper legal notices and publication requirements are met for meetings, ordinances, resolutions, public hearings, and special meetings.
  • Attend regular and special Council meetings; record and prepare accurate minutes.
  • Manage Council follow-up, including routing and filing of ordinances, resolutions, agreements, and related documents.
  • Provide guidance on parliamentary procedures and meeting protocols.
• Records Management
  • Serve as the custodian of official City records and the City seal.
  • Administer the City’s records management program, including retention, preservation, archiving, and destruction per state law.
  • Provide guidance to staff on policies, processes and procedures for records management.
  • Train City staff on records responsibilities, systems, and retention procedures.
• Public Records Disclosure
  • Serve as the City’s Public Records Officer; oversee the public records requests process to ensure compliance with RCW 42.56 and related requirements with assigned department staff.
  • Conduct research for complex or non-routine requests to reduce legal reliance and support consistent, timely responses.
  • Develop and maintain procedures for public disclosure and ensure continuous improvement of processes.
• Boards, Commissions, and Committees
  • Coordinate board and commission appointments, advertisements, and onboarding processes.
  • Maintain rosters and track compliance with training requirements.
  • Ensure preparation and retention of agendas, packets, and minutes for boards and commissions as assigned.
  • Serve on the City’s Firemen’s Pension Board.
  • Serve as Clerk for the Pasco Public Facilities District.
• Legal, Elections, and Compliance Functions
  • Receive and process claims for damages, petitions, subpoenas, and other legal notices filed with the City.
  • Coordinate municipal election matters with the County as needed.
  • Review official documents for accuracy and attestation prior to execution.
  • Ensure compliance with the Open Public Meetings Act, Public Records Act, and other statutory requirements.
• Customer Service & Administrative Support
  • Respond to inquiries from staff, elected officials, and the public; provide information on policies, procedures, and records.
  • Conduct research on legislative actions, contracts, historical records, and other topics.
  • Participate in professional organizations and training to support continuous improvement.
  • Perform other duties as assigned.

• Experience working directly with elected officials or governing bodies
• Municipal Clerk Certification (or ability to obtain within three (3) years of employment)
• Notary Public Certification (or ability to obtain within six (6) months of employment)
• Experi…