City Clerk

THE ROLE

As the City Clerk, under the general direction of the Assistant City Manager, you will perform highly responsible administrative and technical work supporting transparent, compliant, and effective municipal governance. Under the general direction of the Assistant City Manager, this position serves as the official custodian of City records, coordinates City Council meeting processes, administers public records disclosure requirements, and ensures compliance with applicable state and local laws related to open public meetings, public records, legal notices, and legislative actions.

This position serves as a team lead for staff as assigned.

The ideal candidate will bring strong knowledge of municipal governance, records management, and public disclosure laws, demonstrate excellent organizational and communication skills, and exercise sound judgment and discretion. This position will work closely with elected officials, City leadership, staff, and the public to support Council operations, records integrity, and legal compliance.

The complete job description can be found here:
City Clerk

The City of Pasco offers a competitive benefits package for employees and eligible dependents, including:

• Medical coverage at tiered monthly rates based on plan selection and coverage level
• Dental coverage at $11.59/month and vision coverage at $6.54/month
• Basic life insurance paid for by the City and employee-sponsored supplemental life insurance
• 12 days of vacation during the first year of employment and 12 days of sick leave, available upon accrual
• 10 paid holidays plus 1 floating holiday annually
• Washington State Department of Retirement Systems (DRS), providing a guaranteed monthly benefit upon vesting
• City-paid 4% employer contribution to a 457 Deferred Compensation Plan
• Additional benefits including Employee Assistance Program, Tuition Assistance, Flexible Spending Plans, Long-Term Disability, Aflac, and flexible scheduling (with department approval)

Additional job functions may vary due to department or City needs/requirements. Assignments may include but are not limited to:

• Council Meeting & Legislative Support
  • Prepare City Council agendas and agenda packets; coordinate the review of materials for accuracy and completeness.
  • Ensure proper legal notices and publication requirements are met for meetings, ordinances, resolutions, public hearings, and special meetings.
  • Attend regular and special Council meetings; record and prepare accurate minutes.
  • Manage Council follow-up, including routing and filing of ordinances, resolutions, agreements, and related documents.
  • Provide guidance on parliamentary procedures and meeting protocols.
• Records Management
  • Serve as the custodian of official City records and the City seal.
  • Administer the City’s records management program, including retention, preservation, archiving, and destruction per state law.
  • Provides guidance to staff on policies, processes and procedures for records management.
  • Train City staff on records responsibilities, systems, and retention procedures.
• Public Records Disclosure
  • Serve as the City’s Public Records Officer; oversee the public records requests process to ensure compliance with RCW 42.56 and related requirements with assigned department staff.
  • Conduct research for complex or non-routine requests to reduce legal reliance and support consistent, timely responses.
  • Develop and maintain procedures for public disclosure and ensure continuous improvement of processes.
• Boards, Commissions, and Committees
  • Coordinate board and commission appointments, advertisements, and onboarding processes.
  • Maintain rosters and track compliance with training requirements.
  • Ensure preparation and retention of agendas, packets, and minutes for boards and commissions as assigned.
  • Serve on the City's Firemen’s Pension Board.
  • Serve as Clerk for the Pasco Public Facilities District.
• Legal, Elections, and Compliance Functions
  • Receive and process claims for damages, petitions, subpoenas, and other legal notices filed with the City.
  • Coordinate municipal election matters with the County as needed.
  • Review official documents for accuracy and attestation prior to execution.
  • Ensu…