Program Support Supervisor - Social & Behavioral Sciences and Education

Position: Program Support Supervisor 1 - Social & Behavioral Sciences and Education
Columbia Basin College ("CBC" or the "College") seeks a Program Support Supervisor 1 to provide division-level operational leadership for the Schools of Social & Behavioral Sciences (SS&BS) and Education (SOE). This position supervises the SS&BS Program Assistant, coordinates strategic functions across the Division, and provides direct support to the Dean in budget oversight, faculty workload coordination, partnership development, and division-wide programming.

This position reports to the Dean for Social & Behavioral Sciences and Education.

This @ 11:59 PM Pacific Time.

If you have questions or need assistance during the application or search process, please contact the recruiter for this position, Denise Cook at dcook or .

* Supervise and establish SS&BS staff work priorities, work schedules, and assignments; conduct annual performance evaluations;

* Manage and coordinate day-to-day operational activities of the Division Office; ensure smooth cross-functional coordination between SS&BS and SOE; assist in developing and implementing division-wide procedures;

* Monitor, maintain, and reconcile program budgets in line with divisional plans and priorities; initiate corrective action; prepare budget status reports; assist in the preparation of grants, budget enhancement proposals, and financial reports;

* Edit, revise, and update faculty workload (FWL) data; work closely with HR and the Office of Instruction to ensure accurate processing of extra-contractual payroll, moonlight assignments, and adjunct contracts; submit and verify time reports for work study students and adjunct faculty; monitor accuracy of payroll  and resolve discrepancies;

* Assist in constructing quarterly course schedules; update and maintain comprehensive records of class scheduling, faculty workload assignments, and course enrollments; manage updates and corrections throughout the scheduling cycle from initial draft to final offering;

* Assist the Dean in developing and maintaining partnerships with community organizations, educational partners, workforce development entities, and four-year transfer institutions; support outreach and articulation efforts for program development initiatives;

* Provide administrative coordination for division-wide programming, including speaker and film series, student workshop series, and faculty professional development; support faculty hiring processes, onboarding, and tenure-track committee logistics; coordinate faculty professional development activities and maintain records of PD fund usage;

* Prepare agendas for Division meetings; facilitate collaboration between SS&BS and SOE; represent the Division in institutional meetings and serve as a liaison to other college departments, external partners, and community organizations;

* Prepare reports, correspondence, publications, and promotional materials related to Division programs, initiatives, and strategic priorities; maintain databases and tracking systems for faculty activities, advisory board engagement, partnership development, and community outreach; maintain organized historical records of activities and compliance documentation;

* Use advanced word processing, spreadsheet, database, and statistical software; update and maintain online content for the Division webpages; evaluate inventory and equipment needs for division operations; process orders as needed using Procure+ and/or the P-Card; and

* Perform other related duties as assigned.

* Associate's degree or equivalent from an institutionally accredited college or university, or equivalent combination of education/training/experience; and

* Three (3) years of administrative support experience working in position(s) such as an administrative assistant, secretary, program coordinator, program support or related field.

Preferred Qualifications:

* Bachelor's degree or equivalent from an institutionally accredited college or university, or equivalent combination of education/training/experience;

* Experience in higher education settings;

* Experience with payroll systems, scheduling software, and/or budget tracking tools; and

* Bilingual and biliterate in English and Spanish.

Skills and Abilities

Organizational

Skills:

Prioritizes tasks, manages multiple projects simultaneously, and meets deadlines with accuracy and thoroughness;

Analytical

Skills:

Synthesizes complex or diverse information, collects and researches data, uses intuition and experience to complement data, designs workflows and procedures, applies feedback to strengthen performance, and monitors own work to ensure consistently high standards;

Problem Solving:
Identifies and resolves problems in a timely manner, gathers and analyzes complex information skillfully, identifies alternative solutions, implements strategies to address challenges, and works well in group problem solving;

Customer Service:
Commitment to providing exceptional customer service to students, faculty, staff, and external constituents, ensuring their…