Administrator- Temporary

Job Description - Administrator
- Temporary (260164)

IEEE is an EEO/AAP Employer/Protected Veterans/Disabled

We require all applications on line, if you require assistance contact .talent

Specific duties include but are not limited to:

• Fulfill Awards Products and Honoraria of approved awards. Assist with resolving discrepancies and obtain approvals, as needed.
• Vetting of all awards recipients and select officers with IEEE Legal
• Maintain internal S/C awards log of recipients to manage and address processing questions and maintain internal metrics.
• Update member/customer records of awards recipients
• Meet tight presentation deadlines for plaques and certificates, as needed; work with vendor and shipping depts to ensure timely delivery;
  Reconcile vendor invoices and submit for processing; inventory items
• Gather relevant Accounting data from various sources (GL a/c’s, HOP numbers, Chapter Geocode assignments);
  Fulfill S/C Concentration Banking requests for Chapters payments and initiatives
• Process chapter subsidies for seed money for special projects and fund initiatives.
• Heavy daily interaction with volunteers, staff, and various vendors. Assist with problem resolution
• Backup support for Provisioning Next Gen Access; SPO Maintenance Ongoing Support and Address Access Privileges changes as Needed;
  Meet compliance requirements
• Reconcile invoices for submisison for payment

College Degres Preferred or equivalent 3-6 business years experience

• Excellent interpersonal and organizational skills
• Strong communication skills as this position has constant interaction with volunteer leadership, all levels of staff, and external vendors
• Accuracy and attention to detail is must for this position
• Ability to work independently and meet deadlines with minimal supervision is a must
• Effective time management and prioritization skills in order to manage multiple projects simultaneously
• Demonstrated analytical and problem solving skills
• Accountable for handling confidential and sensitive material (i.e. tax forms, personal information, results from vetting process) so incumbent must be discreet and trustworthy
• Proficient in Microsoft Word, Excel, PowerPoint, Siebel, Oracle Applications, OU Analytics/Tableau Statistical Dashboards and AdHoc reporting
• Excellent understanding of IEEE Policies, Accounting Guidelines, Awards Approvals, and interpretation and application of rules