Legal Support Assistant - Iselin, NJ; Metropark

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC, a law firm with over 650 attorneys throughout the United States, has an opening for a Legal Support Assistant in our Iselin, NJ (Metropark) office.

• Greets clients and other office visitors.
• Handles parking validations.
• Maintains neatness of reception, conference room and visiting attorney office areas.
• Coordinates conference room scheduling and event planning with Office Coordinator.
• Maintains office supply and pantry inventory.
• Submits invoices for payment.
• Inputs work orders with property management.
• Assists Office Administrator with vendor issues.
• Provides services such as duplication, printing, scanning, mailing.
• Proofreads all work for accurate content and context.
• Prepares expense reports and check requests.
• Assists with client bills.
• Prepares engagement letters, invoices, and other case administration documents as needed, at direction of either attorney or paralegal.
• Prepares and maintains client and office files both in electronic and paper filing systems.
• Liaises with third party vendors when necessary to coordinate services.
• Performs data entry, which includes inputting clients' personal biographic or corporate information into firm software.
• Schedules and coordinates meetings and conferences which may include distribution of materials.
• Coordinates and schedules travel arrangements which include: transportation, automobile rentals, and hotel reservations.
• Accurately inputs attorney time into the accounting system when necessary.
• Physical presence in the office is an essential duty of this position.

• College degree preferred, but not required.
• Ability to transcribe legal documents, correspondence and reports from rough draft, dictation, or transcription at least 65 wpm.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to proofread typed material for grammatical, typographical or spelling errors.
• Interpersonal skills necessary in order to communicate by phone and in person and follow instructions effectively with a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact.
• Work occasionally requires a high level of mental effort and strain when producing a high volume of information.
• Work occasionally requires more than 40 hours per week to perform the essential duties of the position; may require irregular hours.

Approximately one to two years on-the-job experience necessary in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision.

We offer competitive compensation and benefits in a challenging and rewarding working environment.

The salary range for this position is $51,000 - $56,000.

Must provide minimum authorization to work in the United States.