Facilities Administrator

Part time Front Desk Assistant (25 hours per week)

• Undertake scanning, filing and archiving deliverables.
• Participate in annual and ad‑hoc projects such as retention and data destruction projects.
• Complete facilities administrative tasks using Work, Excel and Outlook – updating trackers, managing invoices and stationery.
• Maintain internal authorised signatory lists.
• Handle front‑of‑house duties including visitor and hospitality services, meeting‑room booking, messaging and mailroom tasks.
• Liaise with third‑party contractors (e.g., couriers).
• Fulfil health & safety policy duties and obtain / maintain necessary qualifications.
• Support Business Continuity Plan activities as outlined in the BCP plan.
• Serve as an active member of the Social Committee and assist with event planning.
• Assist Business Development / Marketing events.
• Perform general office maintenance, environmental services—such as WFH hardware collection, waste management and recycling.
• Provide general office maintenance and any other duties reasonably required.

• Adaptable and willing to learn new skills.
• Committed, professional team player who delivers quality support services.
• Can balance multiple tasks and seek guidance when needed.
• Responsive to ad‑hoc requests and unexpected events.
• Capable of resolving queries promptly.
• Excellent communication and interpersonal skills.
• Possesses qualifications such as Fire Marshall or First Aider, or willing to obtain them.
• Strong working knowledge of MS Excel, Word and Outlook.
• Basic handyman maintenance skills.
• Clean driving licence.

• Relevant experience in a similar role.
• Self‑motivated, enthusiastic and an excellent team player.
• Ability to operate in compliance with internal policies and procedures.
• Strong accuracy and attention to detail.
• Confidentiality.

• 25 days annual leave per annum.
• Private medical insurance *
• Occupational pension plan.
• Group income protection *
• Death in service *
• Professional subscription per year.

* Insured benefits are subject to underwriting acceptance and meeting eligibility.