Legal Administrative Assistant

Legal Administrative Assistant

Carlton Fields is seeking a Legal Administrative Assistant for its New Jersey office. Qualified candidates will have a minimum of five years of litigation experience, particularly in the defense injury and defense medical malpractice fields. The candidate must be experienced with New Jersey State and Federal court procedures/requirements and e-filing for both. This position will support Shareholders and Associates in a busy office.

Qualified candidates must demonstrate professionalism, confidentiality, flexibility, organizational skills, and the ability to be proactive. Qualified candidates must be proficient in advanced knowledge of Microsoft Word, Excel and Outlook as well as electronic document management systems. Experience with iManage is preferred. E-filing and knowledge of New York and Pennsylvania Court systems a plus.

Duties of the position include, but are not limited to:

• Assisting attorneys in preparing, proofreading, revising and filing of documents
• Assisting with trial preparation
• Calendaring of court deadlines
• Scheduling of travel, appointments and maintenance of calendars
• Maintenance of files and records
• Submission of matter in-take and conflicts requests
• Time entry and client billing
• Provision of assistance to other assistants and attorneys if necessary

The salary range for this role in New Jersey is $80,000 - $87,000. Actual salaries will vary depending upon various factors, including relevant experience and skillset. The salary range listed is just one component of the Carlton Fields total compensation package for employees. Other monetary rewards include annual discretionary bonuses based on performance and profit-sharing contributions based on eligibility and firm profitability.

Additionally, Carlton Fields provides a comprehensive suite of benefits to promote health and financial security, including medical, dental, and vision insurance as well as life, accident, and disability insurance plans. The firm also provides the opportunity to participate in 401(k) retirement benefits, commuter benefits, and well-being programs.

Carlton Fields is an equal opportunity employer, and does not discriminate in recruitment, hiring, or conditions of employment on the basis of race, color, sex, age, religion, national origin, marital status, disability, veteran status, sexual orientation, gender identity, or any other status protected by applicable laws. As an Equal Opportunity Employer, Carlton Fields is committed to providing reasonable accommodations to applicants with disabilities.

If you are interested in applying for employment with Carlton Fields and need special assistance or an accommodation to use our website or applicant tracking system, please request assistance by e-mailing  When contacting us, please provide your contact information and state the nature of your accessibility issue.