Accounts Receivable & Collections Coordinator

Accounts Receivable & Collections Coordinator

Base pay range: $60,000.00/yr - $70,000.00/yr

Location: River Edge, NJ

Department: Finance

Type: Full-Time

About the Role

We are a nationally recognized law firm and a leader in construction law. We pride ourselves on excellence, innovation, and collaboration. Our Finance team is essential to the success of the firm, and we’re seeking a proactive, detail-oriented Accounts Receivable & Collections Coordinator to join us in our Bergen County office.

What You’ll Do

Accounts Receivable

• Accurately post all cash receipts (checks, wires/ACH, credit cards) across all offices.
• Research and clarify payment allocations with attorneys as needed.
• Partner with the accounting team and trust/escrow accountant to ensure proper reconciliation.
• Maintain organized records of receipts (hardcopy and electronic).
• Prepare and distribute daily cash receipt reports.
• Oversee firmwide eBilling activity using Bill Blast and platforms such as Legal Tracker, Counsel Link, and Tymetrix.
• Monitor invoice submissions and appeals for short payments or reductions.
• Support month-end close and special projects as needed.

Collections

• Manage collections for assigned clients and offices through direct communication with partners and clients.
• Recommend and facilitate payment plans when appropriate.
• Review and analyze Aged Accounts Reports from the ARCS system; escalate persistent non-payments to management.
• Provide monthly client status updates to management.
• Participate in weekly collection strategy meetings with attorneys and leadership.
• Maintain thorough collection notes in ARCS and ensure balances are accurate.
• Generate monthly reminder statements and assist with reconciliations.
• Partner with the Billing Department to resolve disputes and billing issues.
• Support colleagues with backup coverage and special projects.

What We’re Looking For

• Bachelor’s degree preferred, plus 2–5 years of AR/collections experience
  —ideally in a law firm or professional services environment.
• Solid understanding of cash receipts, collections processes, and reconciliation.
• Experience with Aderant Expert, ARCS collections software, and eBilling platforms a plus.
• Advanced Microsoft Excel skills with strong organizational ability.
• Excellent written and verbal communication skills.
• Professional, calm approach to sensitive financial matters.
• Ability to work both independently and collaboratively under deadlines.
• High level of discretion and compliance with firm accounting policies.
• Willingness to work overtime during peak periods (e.g., year-end).

What We Offer

• Salary range: $60,000–$70,000 (commensurate with experience and qualifications).
• Comprehensive benefits: 401(k), medical, dental, vision, life insurance, FSA/HSA, commuter benefits, and excess liability coverage.
• A supportive, collaborative work culture with opportunities for growth.