Office Administrator – Finance & HR

Office Administrator – Finance & HR Support

The Chimney Guys | Full-Time | In-Office

The Chimney Guys is seeking a detail‑oriented Office Administrator – Finance & HR Support to help ensure the accuracy, consistency, integrity, and organization of our back‑office operations and keep daily processes running smoothly.

This role works closely with the Financial Manager and company leadership to manage Accounts Payable, Accounts Receivable, HR administration, and the office systems that ensure smooth, daily operations and reliable financial reporting. It is a tactical, execution-focused leadership position for someone who thrives on accuracy, follow-through, and clear systems.

This is not a management or accounting strategy role - it's a critical support seat that helps protect cash flow, vendor relationships, employee compliance, and internal organization as the company continues to grow.

• Enter and process vendor invoices accurately
• Match invoices to purchase orders and packing slips
• Send customer invoices for completed jobs
• Record payments and track outstanding balances
• Perform routine AR follow-ups using established procedures

• Track PTO, attendance, and time-off requests
• Prepare payroll inputs for review and submission
• Maintain organized vendor, payroll, and administrative files
• Follow internal checklists and SOPs

• Maintain employee personnel and onboarding files
• Assist with onboarding and offboarding paperwork
• Track required HR documentation and notify leadership of gaps

• Communicate with internal teams to resolve missing info or billing issues
• Escalate discrepancies or questions outside your authority
• Maintain confidentiality of financial and employee information

• Associate’s or Bachelor's degree in accounting, business administration, or a related field (or equivalent experience)
• Practical experience with accounts payable, accounts receivable, and office administration
• Prior experience in office administration, bookkeeping support, or admin roles
• Familiarity with job costing and basic bookkeeping principles
• Familiarity with standard office administrative practices
• Experience handling confidential financial and employee information
• Proficiency in Quick Books, GSuite (especially Sheets), and familiarity with CRMs like Service Titan (preferred) or similar.
• Strong attention to detail and organization
• Comfort working with numbers, invoices, and documentation
• Ability to follow systems and meet deadlines consistently

• Experience in a home services, construction, or trade-based company
• Familiarity with Excel
• Experience supporting HR administration and payroll coordination
• Experience supporting payroll or HR documentation

• $48,000 – $58,000 annually
  , based on experience

We post our salary range because we respect your time and believe in clear expectations.

• Paid Time Off (PTO)
• Stable, full-time, in-office position
• Training on systems and processes
• Supportive leadership and clear role boundaries

• Full-time, 8 AM - 5 PM

• You enjoy organized, task-based work
• You take pride in accuracy and follow-through
• You prefer clear expectations and structure
• You want stability, not chaos or vague responsibility

• Someone seeking a Controller or accounting strategy role
• Someone uncomfortable with routine, detail-heavy work

The Chimney Guys is a growing, values-driven home services company committed to professionalism, operational excellence, and taking care of both customers and employees. We believe strong back‑office systems are the foundation of great field operations.

Apply today with our quick and easy 3-minute, mobile-friendly application process. Submit your resume and a brief note explaining why this role fits your strengths.