Building Secretary

At Southwest Licking Schools, we believe in the power of positive relationships, and we are committed to fostering a thriving environment for our staff, students, and the entire community. Our dedication to excellence is reflected in our unwavering focus on academics, athletics, and the arts. If you are a passionate educator who values positive relationships and believes in the importance of academics, athletics, and the arts, we encourage you to apply for this position to become a part of our Southwest Licking Schools family.

Position:
Building Secretary

Location:

Pataskala South Fork Elementary

Work Days: 209

Salary:
Based on negotiated agreement

Reports to:

Assigned administrator/supervisor

Job Objective:
Performs office duties that support effective school services.

NOTE:

Skill sets and autonomy vary by position. Classification, contract duration, wage rate, work schedule, benefits eligibility, etc. are determined by FLSA status and the collective bargaining agreement.

Essential Functions:

1. Performs secretarial and ancillary duties that facilitate the timely attainment of district objectives. Keeps informed about program and procedure changes.

* Collects and organizes information.

* Confirms data to prevent entry errors.

* Prepares documents using database, presentation application, spreadsheet and word processing software.

* Maintains an effective records management system.

* Files and retrieves information.

* Completes assigned tasks within required time-frames.

* Collaboratively develops effective solutions for work-related problems.

* Greets office visitors. Offers assistance. Directs inquiries to appropriate staff.

* Answers and directs telephone calls to appropriate staff. Writes accurate messages when staff members are not available.

* Sorts/distributes mail. Prepares photocopies. Scans documents. Collates printed materials.

* Investigates vendor prices. Assists with Invitation for Bid (IFB) and Request for Proposal (REP) procedures.

* Maintains procurement files (e.g., letters, contracts, confirmations, guarantees, etc.). Reorders office supplies as needed to maintain reliable service levels.

* Receives office deliveries. Verifies contents with packing lists/purchase orders.

* Reconciles invoices for payment. Maintains a transaction/account balance ledger.

* Coordinates preparations for meetings. Attends meetings to transcribe minutes when requested.

* Provides back-up support for other departments. Assists with special projects as directed.

2. Exemplifies professionalism. Fosters goodwill to enhance the district's public image.

* Complies with drug-free workplace rules, board policies and administrative guidelines/procedures.

* Contributes to an effective working environment. Performs all aspects of the job.

* Functions as part of a cohesive team. Develops mutually respectful relationships with co-workers.

* Keeps an acceptable attendance record and is punctual.

* Maintains a professional appearance. Wears work attire appropriate for the position.

* Respects privacy. Maintains the confidentiality of privileged information.

3. Maintains open/effective communications. Serves as a reliable information resource.

* Provides prompt notification of personal delays or absences.

* Refers policy interpretation questions to an appropriate administrator.

* Seeks clarification when directives are unclear.

* Uses active listening/problem-solving techniques.

* Respects diversity. Resolves issues tactfully.

4. Pursues opportunities to enhance personal performance.

* Keeps current with professional standards associated with work duties.

* Updates personal skills as needed to use task-appropriate technology effectively.

5. Takes precautions to protect student and staff safety. Helps supervisor manage risks.

* Maintains high standards for appropriate conduct.

* Takes action to address harassment and/or aggressive behavior.

* Complies with administrative directives and federal/state laws when dealing with discrimination, inappropriate behavior, suspected child abuse or neglect.

6. Performs other specific job-related duties as directed.

* Helps implement workplace initiatives that advance organizational goals.

Working Conditions:

Safety is essential to job performance. Employees must comply with applicable workplace safety regulations, health laws and district protocols, if duties involve any the following situations:

* Encounters with angry, rude and/or unpleasant individuals.

* Exposure to air-borne particulates, chemicals, combustible materials, electrical hazards, equipment vibrations, noise, moving mechanical parts, odors and/or slippery/uneven surfaces.

* Exposure to blood-borne pathogens and/or communicable diseases.

* Exposure to weather conditions and/or temperature extremes.

* Extensive standing/sitting. Frequent balancing, bending, climbing, crouching, kneeling, or reaching.

* Operating and/or riding in a vehicle. Working in or near vehicular traffic.

* Performing difficult tasks that require dexterity, physical strength and stamina.

* Traveling to meetings…