Office Coordinator

Responsibilities

• Serve as the primary point of contact for the office, managing front‑desk responsibilities, calls, visitors, and general correspondence.
• Oversee day‑to‑day office operations, including coordination of shipments, contractors, service providers, catering, and maintenance activities.
• Coordinate meetings, appointments, and room bookings for employees and visitors.
• Identify, order, and maintain office supplies and pantry materials; manage vendor relationships and coordinate deliveries as needed.

• Drive site culture through planning and executing engagement activities, events, and recognition programs.
• Lead the planning, coordination, and execution of office events—including team‑building activities, celebrations, holiday events, wellness programs, and cultural initiatives.
• Collaborate with internal teams to ensure all activities align with Concept Medical’s values and support teammate engagement.
• Manage budgets, event logistics, and vendor coordination for seamless execution.

• High school diploma or equivalent required; additional education preferred.
• Minimum 2+ years of experience in office coordination, administration, or similar role.

• Proven experience in office coordination, administrative support, or related responsibilities.
• Strong organizational and multitasking skills with excellent attention to detail.
• Excellent interpersonal and communication skills.
• Experience with event planning, employee engagement, recognition programs, and/or DEI activities is preferred.
• Ability to manage multiple priorities in a fast‑paced environment.
• Proficiency with Microsoft Office Suite, Google Workspace, and general office software/tools.

• Experience with event planning, employee engagement, recognition programs, and/or DEI activities is preferred.

• Competitive hourly pay based on New Jersey market norms and candidate experience.
• Actual compensation may vary based on skills, education, experience, and job‑related knowledge.
• US work authorization is required (no visa sponsorship at this time).

Concept Medical is an equal opportunity employer committed to fostering an inclusive, equitable, and welcoming environment. We value diverse backgrounds, identities, and experiences and believe that every teammate’s unique perspective contributes to our success.