Administrative Specialist ; General Operations Division

Overview

When you come to work for the New Jersey Judiciary you will join an 8500-member strong team that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in the lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court.

Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

The Judiciary offers a strong opportunity for growth.

The salary range for this position is $54,434.49 to $89,181.84 for Schedule A, and $54,434.49 to $84,722.75 for Schedule

B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule

A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule

B.

The Passaic Vicinage General Operations Division is seeking an individual with excellent analytical, communication, and administrative skills to serve as an Administrative Specialist 2. The selected candidate will work under the direction of the Court Executive 2B or their designee to provide professional and administrative support for the General Operations Division. The selected candidate must possess excellent communication and interpersonal skills and be able to assist staff and customers by explaining technical details in a manner the user can understand.

The selected candidate must work well in a fast‑paced, deadline‑driven environment and must be able to organize, prioritize, and meet established deadlines. The selected candidate must be able to manage multiple priorities, respond to the needs of different customers, creatively design, and implement solutions and efficiencies and administratively support the General Operations Division management. Knowledge about court operations and the applications used by courts is helpful.

• Coordinate workflow to team members or other groups with assigned tasks.
• Analyze data and reports for distribution or action.
• Answer questions posed by judges, attorneys or community organizations, the public, clients, customers, complainants, co‑workers, subordinates, or management.
• Screen confidential material for release to the public or other authorized person/agency.
• Facilitate and provide support for Records Management and inventory of off‑site storage warehouse. Entry and upkeep of records database. Identify storage solutions. Process records regarding transfer and destruction paperwork. Maintain regular communication with vicinage records’ liaisons.
• Provide cross‑training to co‑workers and provide direction and feedback.
• Oversee and coordinate state vehicle fleet, including maintenance and service.
• Assist with all mailroom operations including processing mail to mail delivery.
• Provide public access case information to court users. Create and display vicinage signage.
• Provide customer service to jurors, if virtual selection, serving as Zoom moderator, or in‑person checking in juror attendance, processing juror payments, coordinate workflow in the unit, coordinating use of and tracking Judiciary tablets, and record Grand Jury hearings.
• Oversee, organize, and implement multiple types of media technology for courtroom presentation and access. Facilitate equipment accommodations for the court as requested by attorneys and the public including setup of video teleconference, sound amplification systems, and assistive listening devices.…