Administrative Assistant

Administrative Assistant

Location:

Whippany, NJ
Salary: 32k

Part-time: 21 hours per week (3 days in the office—Monday, Tuesday, and Thursday). Will require occasional availability to work evenings or weekends.

Jewish Federation of Greater Metro West NJ convenes and leads our community to strengthen Jewish life, care for those in need, and support Israel. We serve Essex, Morris, Sussex, Union, and parts of Somerset County, connecting people to resources and meaningful opportunities to engage.

The Administrative Assistant provides administrative support to the Jewish Camp Enterprise and Day School Initiative teams. This role supports a variety of educational, scholarship, grant, and community engagement programs while ensuring efficient departmental operations. The ideal candidate is highly organized, detail-oriented, adaptable, and able to manage multiple priorities in a fast-paced environment.

This position requires strong communication skills, the ability to work independently, and a commitment to delivering excellent service to community members, donors, volunteers, and partner organizations.

• Coordinate and maintain departmental calendars, appointments, and meetings.
• Manage department correspondence, including acknowledgment letters, tribute letters, and communications with families and community stakeholders.
• Maintain accurate department files, records, and database entries.
• Collaborate closely with directors and team members to support departmental goals and initiatives.
• Assist with special projects and administrative tasks as assigned.

• Prepare and process check requisitions, invoices, and payments for both departments.
• Reconcile departmental expenses and assist with monthly financial reporting.
• Support grant and scholarship payment processes and documentation.

• Assist with the administration of camp scholarships, grants, and incentive programs, including One Happy Camper and related initiatives.
• Respond to inquiries from families, camps, and community partners regarding applications and program requirements.
• Support the preparation and implementation of special events, conferences, and community programs.
• Assist with logistics such as registration management, name badges, attendance tracking, marketing support, and event staffing.
• Provide support for the Quest for Teaching Excellence program and biennial Quest Conference in collaboration with program staff.
• Assist with day school initiatives and special projects, including educational innovation programs and community engagement efforts.

• High school diploma required; associate’s or bachelor’s degree preferred.
• Minimum of 2 years of administrative support experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with databases, CRM systems, or online application platforms preferred.

• Strong attention to detail and accuracy.
• Ability to manage multiple projects and competing priorities simultaneously.
• Excellent communication skills.
• Strong problem-solving and critical-thinking abilities.
• Ability to work independently and as part of a collaborative team.
• Flexible and adaptable to changing priorities and deadlines.

Jewish Federation of Greater Metro West NJ serves one of the largest Jewish communities in NJ. Our employees contribute to our mission of strengthening Jewish life and identity and meeting basic human needs. We foster a collaborative, positive, and inclusive workplace culture where employees can work together to achieve common goals and develop careers. Located on a beautiful campus, we are close to several major highways, dining, and shopping options.