Technical Assistant Contract Administration

Human Resources
401 Grand Street, Room 404
Paterson, NJ 07505

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• Type:
  Full Time
• Salary/Pay Rate: $58,000 - $62,000 per year
• Posted Date: 09/02/2026

Under supervision, monitors and performs the review of routine financial contracts and/or grants and associated applications to ensure compliance with and adherence to prescribed contracting and/or grant policies, procedures and regulations; does related work.

• Prepares fiscal program reports.
• Interprets and explains organization rules, regulations, policies, and procedures through correspondence, personal interviews, and telephone conversations.
• Reviews, checks, and certifies reports, applications, and other documents for correctness.
• Plans revisions of clerical procedures and office routines.
• Prepares requisitions.
• Compiles data for budgets and reports.
• Maintains, classifies, indexes, and cross-references records and files.
• Calculates and posts financial information for use in maintaining accounting records.
• Posts to various ledgers details of financial transactions such as allotments, disbursements, deductions from payrolls, pay and expense vouchers, remittances paid and due, checks, and claims.
• Verifies and enters details of financial transactions as they occur or in chronological order in account and cash journals.
• Summarizes details of financial transactions on separate ledgers and transfers data to the general ledger.
• Balances books and compiles reports to show statistics such as receipts, expenditures, and accounts payable and receivable.
• Reviews, contract proposals and modifications and makes recommendations.
• Does the routine work in the review of contracts, proposal preparation, monitoring, audit compliance and evaluation.
• Monitors status of contracts/grants by tracking and analyzing payments, change orders and amendments using computer spreadsheets and databases before input on Project Control database.
• Ensures that the grantee complies with grant agreements set forth by the State or Federal Government.
• Organizes work to maintain intergroup workflow by routing project documents and correspondence.
• Assists in the analysis of new legislation and regulations pertinent to contract operations.
• Provides interpretations to in-house staff and outside contracting agencies concerning budgetary policies, precedent rules and regulations.
• Maintains records and files.
• Initiates and prepares reports in IGX and SAGE.
• Reviews reports and supporting documentation for accuracy and completeness before submission.
• Ensures all required backup documentation is accurate, properly organized, and submitted in accordance with established requirements.
• May be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office or related units.

Note:

This is a vacant, grant-funded, non-union, and exempt position. The selected employee will serve a probationary period and must file a Civil Service Commission (CSC) application to be considered for permanent appointment.
info.csc.nj.gov/jobspec/62844.htm

Successful completion of (60) semester-hour credits from an accredited college or university. AND One (1) year of experience in the various phases of contract and/or grant monitoring, financial management and fiscal analysis, social services administration and/or budget and management operations in a governmental or business entity.

• Knowledge of the work involved in the general field of accounts payable.
• Knowledge of the legal and administrative requirements of contractual agreements.
• Knowledge of the problems that may arise during the review of contract proposals, contract budget principles and matching fund accounting and procurement guidelines.
• Ability to read and understand the principles, procedures and techniques used in contract/grant monitoring and auditing and to apply them to specific situations.
• Ability to comprehend, analyze, interpret and apply basic law and regulations pertaining to State department, budgets, finances, contracts and other transactions.
• Ability to perform mathematical computations accurately and with reasonable speed.
• Ability to learn to use the various business machines commonly used in auditing work.
• Ability to compile and review basic data required for financial and related statements, analyses and reports and to assist in the preparation of such statements and reports.
• Ability to learn to…