Administrative Specialist

Job Title

This position is with the New Jersey Courts.

$61,749.69 - $ Annually

Passaic Vicinage, 77 Hamilton Street, Paterson, NJ

If another position becomes available within five months of this recruitment's closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public's trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court.

Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

The salary range for this position is $61,749.69 to $ for Schedule A, and $61,749.69 to $95,146.95 for Schedule

B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule

A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule

B.

The Judiciary offers a strong opportunity for growth.

The Passaic Vicinage is seeking an organized, highly motivated, customer service and detail-oriented individual with solid administrative and interpersonal skills to work under the general direction of the Court Executive 2b (Municipal Division Manager) and other personnel. This individual will serve as an administrative professional supporting the Vicinage's 16 municipal courts. Duties include, but are not limited to: conducting mandatory on-site visitations, financial audits, and monitoring of municipal courts to evaluate procedural compliance with the New Jersey Rules of Court, Supreme Court Directives, laws, and established policies and procedures governing the operation of municipal courts;

review municipal court budget proposals, identifying deficiencies, and assist courts in the preparation of the final budgets; monitor case management; analyzing backlog; prepare recommendations for backlog reduction plans; establish court workflow systems and procedures; review and assist with the preparation of security plans; serve as the Municipal Division liaison with the Passaic County Jail;
Coordinate, schedule, moderate, and conduct virtual sessions via Zoom and/or Teams, including but not limited to Warrant Review Hearings and Civil Commitment Hearings; monitor the conditional accreditation, accreditation, and certification of court administrators and deputy court administrators; serve as the training liaison for the municipal courts; serve on statewide committees as requested; investigate and respond to customer complaints and inquiries;

prepare written reports, presentations, and non-routine correspondence; provide structured training to court staff and give advice or assist staff or team members; provide technical assistance to municipal judges and court staff; make recommendations for the implementation and monitoring of action plans for courts in crisis; work on multiple assignments, while ensuring effective time management and prioritization; participate as a positive member of a professional team;

provide excellent quality service to internal and external customers, including diverse and limited English proficient court users; maintain the confidentiality of division and court matters; treat everyone with dignity and respect; serve as subject matter expert; and perform other duties as assigned. The selected individual will possess excellent verbal and written communication skills. This position will require travel to municipal courts in Passaic County.

REMOTE WORK:
The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To…